Trust Operations Coordinator

Our Story

TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth - owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2-3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale - intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

The Opportunity

The Trust Operations Coordinator is the operational engine of the trust settlement function, ensuring every inbound settlement check is accurately captured, staged, and queued for Specialist review before any deposit is released. As the team transitions to fully remote operations, this role is central to deploying and operating the firm's Remote Deposit Capture (RDC) solution - eliminating the physical check handling bottleneck while maintaining accuracy and a complete audit trail across multiple trust bank accounts.

The Coordinator does not make final routing decisions independently. All routing is confirmed by a Trust Accounting Specialist before any deposit is released. This separation is not a limitation - it is a core financial control. The Coordinator's value is in precision, consistency, and making sure the queue is always clean and current so Specialists can focus on validation and reconciliation.

This is an excellent entry point into trust and legal financial operations for a detail-oriented professional with a background in banking operations, legal administration, or bookkeeping. Career path leads to Trust Accounting Specialist.

What You Will Own

• Scan all inbound trust settlement checks and load them into the RDC staging.
• Maintain a daily check receipt log capturing payer, amount, client matter number, proposed destination account, and confirmation status for every item received.
• Flag any check that cannot be matched to a matter record and escalate.
• Perform initial data entry and transaction coding in NetSuite for all incoming trust receipts, following account mapping standards established by the Senior Specialist.
• Prepare daily deposit summaries and reconcile to RDC confirmation records and bank activity reports.
• Maintain organized digital records of all processed items in accordance with the firm's document retention policy.
• Assist with exception resolution, returned items, and special handling requests as directed by the Trust Accounting Specialist or Senior Specialist.
• Support audit preparation by pulling receipt logs, deposit confirmations, and supporting documentation as requested.
• Cross-train on basic disbursement review tasks to provide coverage support as the team scales.
• Perform other duties and special projects as assigned.

What You Bring

Required:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent work experience.
• 2-3 years of experience in banking operations, legal financial administration, bookkeeping, accounts receivable, or a similar high-volume transaction processing role.
• Strong data entry accuracy with demonstrated attention to detail in financial processing environments.
• Comfort with multiple banking systems and digital tools; ability to learn new platforms quickly.
• Organized, dependable, and process-oriented with excellent follow-through.
• Good communication skills; ability to coordinate with legal and operations teams to resolve questions.

Preferred (Nice to Have):

• Prior experience with Remote Deposit Capture (RDC) systems or multi-bank environments.
• Familiarity with legal case management systems such as Filevine or similar.
• Experience with QuickBooks, NetSuite, or any ERP system for transaction entry.
• Background in trust accounting, escrow processing, or legal financial operations.
• Experience in a compliance-oriented or regulated financial environment.

Who Thrives Here (Core Values)

We don't hire on resumes alone. We hire for competence, character, and mindset.

• Embrace Change: Open to feedback, embracing change, and always asking "what's next?"
• Committed: You care deeply, have your teammates' backs, and show up to build something lasting.
• No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.
• Ownership: You do what you say, follow through, and treat the business like it's yours.
• Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.

What We Offer

• Base Salary: $51,000 and $66,000 per year, commensurate with experience
• Eligible for performance-based bonus
• Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.
• Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.

Equal Opportunity Employer

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.