Relocation Coordinator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Full Time Coordinator Columbia, SC, US Salary Range: $45,300.00 To $72,000.00 Annually COME JOIN THE COLUMBIA HOUSING TEAM! OUR WORK MAKES A DIFFERENCE! Position Title: Relocation Coordinator Department: Maintenance Reports To: Senior Vice President of Property Management & Maintenance Employment Status: Full-Time FLSA Status: Exempt Salary Range: $45,300 – $72,000 Annually Why Join Columbia Housing? At Columbia Housing (CH), our work goes beyond providing housing — we help strengthen communities, support families, and improve lives. We are seeking a dedicated, organized, and service-oriented Relocation Coordinator to join our team. This position plays an important role in ensuring that residents affected by redevelopment and housing improvement initiatives receive the assistance, resources, and support necessary for a successful relocation experience. If you are passionate about serving others, coordinating complex projects, and making a meaningful difference in your community, we encourage you to apply! Columbia Housing offers a generous benefits package designed to support employees' health, financial well-being, work-life balance, and professional development. Medical, dental, and vision insurance Term life insurance Long-term disability insurance Flexible Spending Accounts (FSA) Employee Assistance Program (EAP) State Retirement System* 401(k) and 457 deferred compensation plans Paid Time Off & Work-Life Balance Annual leave accrual Sick leave accrual 13 paid holidays Alternative work schedule options, including a four-day workweek, when applicable and approved Professional Development Apprenticeship opportunities, when applicable Benefits are subject to eligibility requirements, applicable plan provisions, and Columbia Housing policies. Position Summary The Relocation Coordinator is responsible for planning, coordinating, managing, and overseeing Columbia Housing's resident relocation programs and activities associated with development, redevelopment, and housing improvement initiatives. This position ensures compliance with applicable federal relocation requirements, including the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA), Rental Assistance Demonstration (RAD) Program, and Section 18 requirements . The Relocation Coordinator works collaboratively with residents, Property Management, Real Estate Development, the Housing Choice Voucher Program, contractors, and other stakeholders to facilitate timely, organized, and compliant relocation activities. The successful candidate will demonstrate strong organizational skills, attention to detail, regulatory knowledge, effective communication, and a commitment to providing exceptional resident services. All responsibilities must support Columbia Housing's mission, strategic goals, and organizational objectives. Essential Duties and Responsibilities Relocation Planning & Project Coordination Develop, prepare, and implement relocation plans for new development and redevelopment projects in coordination with Real Estate Development, Property Management, the Housing Choice Voucher Program, and private development partners, as applicable. Coordinate relocation activities associated with RAD, Section 18, and other applicable redevelopment initiatives. Assist in developing project-specific relocation plans, schedules, budgets, and implementation strategies. Collaborate with Capital Assets staff, development partners, and other stakeholders to ensure relocation activities align with established development schedules and project milestones. Develop, monitor, and maintain relocation schedules to ensure activities are completed accurately and within required timeframes. Provide oversight, training, and ongoing support for relocation activities and related processes. Regulatory Compliance & Documentation Ensure relocation activities comply with applicable URA, RAD, Section 18, HUD, and Columbia Housing requirements. Prepare and issue required relocation notices, including General Information Notices, Notices of Eligibility for Relocation Assistance, Notices of Displacement, and 90-Day Notices to Vacate. Ensure required notices are accurate, properly documented, and issued within applicable regulatory timeframes. Maintain relocation data and complete required documentation, including relocation checklists and submissions through the RAD Resource Desk and other applicable federal reporting systems. Establish, maintain, and audit individual household relocation files to ensure accuracy, completeness, and compliance with applicable requirements. Interpret and apply relevant federal regulations, agency policies, and established relocation procedures. Resident Services & Communication Serve as the primary liaison for residents throughout the relocation process, providing clear communication, guidance, and assistance before, during, and after relocation. Conduct individual household assessments to identify relocation needs, preferences, accessibility requirements, and other circumstances that may affect the relocation process. Complete required household assessment documentation before relocation activities begin. Provide residents with information and counseling regarding available relocation options, assistance, and applicable benefits. Coordinate with Property Management and participate in pre-relocation meetings to communicate project timelines, relocation requirements, and available resources. Respond promptly and professionally to resident questions, concerns, and complaints, working toward appropriate and timely resolutions. Maintain ongoing communication with residents to support a positive and organized relocation experience. Housing Resources & Relocation Logistics Identify and secure appropriate temporary and permanent relocation housing resources. Research available rental housing and identify comparable replacement units that meet applicable relocation requirements. Assist residents with housing referrals, rental applications, and other relocation-related documentation. Arrange transportation for residents to view potential replacement housing, as needed. Coordinate resident moving schedules and logistics with third-party moving companies and other service providers. Arrange packing materials, packing assistance, and other relocation-related services when necessary. Conduct pre-move assessments to determine resident readiness and identify potential relocation concerns. Coordinate pest control treatments, including bedbug remediation and other necessary services, before relocation when applicable. Manage contracts associated with relocation services, including moving companies, pest control providers, and cleaning services. Monitor contractor performance to ensure compliance with contractual requirements, established schedules, and service expectations. Coordinate with Columbia Housing's Procurement Department to obtain additional services and resources as needed. Maintain effective working relationships with vendors, contractors, and project stakeholders to support timely completion of relocation activities. Prepare, review, and process relocation assistance claims and payments using applicable HUD forms and required documentation. Coordinate utility reimbursements, moving expense claims, rental assistance claims, and other eligible relocation payments. Work collaboratively with Columbia Housing's Finance Department to ensure accurate and timely processing of relocation-related payments. Collect, review, verify, and analyze relocation data to ensure accuracy and regulatory compliance. Prepare weekly, monthly, annual, and other required reports regarding relocation activities, project progress, expenditures, and compliance. Maintain organized and accurate records to support internal reviews, audits, and federal reporting requirements. Additional Responsibilities Perform other related duties and responsibilities as assigned to support departmental operations and Columbia Housing's mission. Required Knowledge, Skills & Abilities The successful candidate must demonstrate: Knowledge of residential relocation processes, housing resources, and the rental market in the Columbia, South Carolina area. Knowledge of or the ability to interpret and apply HUD regulations, URA requirements, RAD requirements, Section 18 requirements, and related agency policies. Strong project coordination, logistical planning, scheduling, and organizational skills. Ability to coordinate multiple projects, deadlines, contractors, and stakeholders simultaneously. Ability to independently research, interpret, and implement policies, regulations, and procedures. Strong written and verbal communication skills, including the ability to explain complex information clearly to residents and stakeholders. Excellent customer service, conflict resolution, and problem-solving skills. Ability to work effectively with individuals and households with varying needs and circumstances. Strong attention to detail and the ability to maintain accurate records, reports, and compliance documentation. Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision. Ability to understand and effectively communicate oral and written instructions. Education & Experience Bachelor's degree in Business Administration or a related field. Minimum of four (4) years of professional experience in procurement administration, compliance, relocation coordination, HUD program administration, property management, or affordable housing compliance experience An equivalent combination of education and relevant experience may be considered. A valid South Carolina driver's license is required. Must meet eligibility requirements for coverage under Columbia Housing's automobile insurance plan at the standard rate. Technical Skills Candidates must possess strong computer skills, include proficiency in: Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Outlook Electronic recordkeeping, data management, and reporting Candidates must also demonstrate the ability to learn and effectively utilize additional computer systems and software applications required to perform assigned responsibilities. Job Knowledge & Decision-Making: Demonstrates the knowledge, skills, and abilities necessary to perform assigned responsibilities effectively. Applies sound judgment and makes informed decisions consistent with organizational policies, procedures, and expectations. Commitment to Excellence: Establishes high performance schedules, demonstrates dedication to achieving goals, meets deadlines, and remains focused on results despite challenges. Customer Service: Provides responsive, courteous, and professional service to residents, coworkers, contractors, and other stakeholders. Demonstrates a commitment to understanding and addressing customer needs. Effective Communication: Communicates clearly, professionally, and respectfully, both verbally and in writing. Actively listens, shares important information promptly, and promotes mutual understanding. Initiative & Problem-Solving: Proactively identifies challenges, recommends solutions, and takes appropriate action. Demonstrates a willingness to learn, accept feedback, and pursue continuous improvement. Responsiveness & Accountability: Demonstrates dependability, accepts responsibility for assigned duties, follows through on commitments, and takes ownership of work quality and outcomes. Teamwork & Collaboration: Works cooperatively with colleagues and stakeholders, values diverse perspectives, welcomes constructive feedback, and contributes to a positive, productive work environment. Physical Demands The physical requirements described below are representative of those necessary to perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. This position requires frequent travel to housing communities, relocation sites, and other locations, including transporting residents in an agency vehicle. Regular activities may include walking, driving, sitting, standing, reaching, grasping, operating computers and office equipment, attending on-site and off-site meetings, and communicating in person, in writing, and by telephone. The employee may occasionally be required to lift or transport items weighing up to 25 pounds. #J-18808-Ljbffr