Associate Brand Manager

Brand Manager

Provides administrative support, problem solving, and overall operational efficiency to SGH VP Human Resources, and three additional executives - VP Real Estate, VP Marketing, AVP Finance (identified exec. team). Works collaboratively with Exec. Admin for GM for above purpose, and as a prime contributor to the Brand ELT by maintaining consistent administrative and communication flow.

Major Duties And Responsibilities:

• Makes and oversees all travel and meeting arrangements for VP HR and SGH Executives listed (hotel, flight, car, agenda, logistics). Provides pre-travel packets including all relevant information, provides post-travel expense reporting support
• Seeks out travel information and solutions in advance for identified team
• Schedule meetings and conference calls, has a proactive attitude toward same
• Builds relationships effectively and values maintaining relationships with key personnel in building and field
• Proactively learns and can answer basic HR transactional questions ? forms to use, people to contact, ways to increase efficiency for our brand
• Serves as contact with Recruiting, maintains continuous contact and updates VP HR on progress with openings, tracks same as needed
• Supports VP HR on tracking and communicating related to external network building
• Provides needed in-building support for remote VP Real Estate, including proactive problem-solving and relationship building for VPs efficiency and productive use of time
• Overall high level of computer proficiency ? Microsoft Office Suite, Word, Excel ? including pivot tables, ready sorting of data, Power Point preparation, etc.
• Understands and exhibits sensitivity to confidential information
• Thinks ahead to increase efficiencies, takes accountability for smooth flow of administrative support to team
• Oversight on and control over office efficiency? supplies, maintenance calls, problem solving, IT liaison, printer issues, video conferencing, webinar use, etc.
• Collect and distribute department mail/packages
• Monitor calendars and track PTO, etc.
• Maintains in collaboration with GM Executive Assistant contact lists internal and external to brand, updates on organizational charts
• Coordinates all administrative paperwork related to HR - PCN forms, recruiting forms, etc. and tracks progress on same
• Keeps up to date on all building related matters
• Will serve as integral part of SGH on-boarding experience for new associates (e.g. VM extensions, laptops, business cards, cell phone), working with functional teams and VP HR to ensure smooth transition into SGH and Luxottica
• Viewed as a go-to person for things in identified scope
• Compose e-mails and correspondence with direction of VP HR
• Weekly touch base meetings with listed Executives
• Exercises very good spoken and written English, responds to internal requests in a timely and professional manner; assists and cooperates with other departments needing assistance of VP HR and identified executives. Provides communication to external contacts as directed and patterned by each executive.