Legal Assistant

Description We are seeking a detail-oriented and highly organized Legal Assistant to support attorneys and paralegals in our Syracuse, New York office. This role is responsible for file management, client coordination, document preparation, and post-closing real estate processes. The ideal candidate will be proactive, professional, and comfortable working in a fast-paced law firm environment. Key Responsibilities File Management & Administrative Support Open and set up new files, including entering contacts, calendaring deadlines, labeling, and preparing files for Maintain diary systems and track deadlines for timely follow-up Scan and distribute incoming faxes and documents to appropriate team members Maintain organized physical and electronic files Prepare routine correspondence and form letters Client & Office Support Coordinate and schedule client meetings for attorneys and paralegals Maintain and clean conference room areas for client meetings Back up/secondary receptionist duties including main phone lines and greeting incoming visitors. Witness execution of estate planning documents when required Process and forward original estate planning documents in accordance with firm guidelines Document Preparation Assist with preparation and editing of legal documents, including leases and transactional documents Assist with redlining and finalizing legal documents Organize corporate record books (substantive work performed by attorneys) Billing & Financial Support Enter time and assist with billing processes Prepare prebills and manual invoices Assist with check requests and expense reimbursements Real Estate Transaction Support Pre-Closing Prepare bank closing packages using attorney-provided checklists Draft and send payoff letters under attorney supervision Post-Closing Maintain post-closing checklists and track outstanding items in ProLaw Follow up for final lender policies and distribute accordingly Prepare and send final closing documents, including deeds and policies Assemble and send recording packages, including checks for recording fees, taxes, and payoffs Route completed files to lenders or internal offices as required Why Join Us? Collaborative and professional work environment Opportunity to work across multiple practice areas Competitive compensation and benefits package Requirements Qualifications Prior experience in a law firm or legal administrative role preferred (real estate experience a plus) Strong organizational skills with attention to detail Ability to manage multiple tasks and meet deadlines Proficiency with Microsoft Office; experience with legal billing or case management software (e.g., ProLaw) preferred Excellent written and verbal communication skills Professional demeanor and ability to work collaboratively #J-18808-Ljbffr