Administrative Assistant II - Human Resources

Job Description

Job Purpose or Objective(s): Leverages the time and provides general and administrative support by coordinating many daily activities and functions of the department through a thorough understanding of work methods, priorities, procedures and staff.

Monday-Friday, 8:00 am to 4:30 pm

Pay Rate: $24.04 hourly / $50,000.00 yearly

Regular/Full Time, 100% On Site

Primary Tasks:

1. Greet guests, answer incoming calls, take messages, and route as needed.
2. Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
3. Manage departmental requisitions, timekeeping data, and other daily business affairs.
4. Organize and expedite the flow of work through the department.
5. Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
6. Establish, develop, and maintain highly confidential files and records.
7. Compose, type, and disseminate letters and correspondence.
8. Perform other duties as may be assigned.

Required Education, Skills and Experience:

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

• Proficient in MS Outlook, Word, Excel, Power Point and the Internet
• Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization
• Ability to simultaneously manage multiple projects

Responsibilities

1. Greet guests, answer incoming calls, take messages, and route as needed.
2. Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
3. Manage departmental requisitions, timekeeping data, and other daily business affairs.
4. Organize and expedite the flow of work through the department.
5. Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
6. Establish, develop, and maintain highly confidential files and records.
7. Compose, type, and disseminate letters and correspondence.
8. Perform other duties as may be assigned.

Qualifications

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

• Proficient in MS Outlook, Word, Excel, Power Point and the Internet
• Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization
• Ability to simultaneously manage multiple projects

About Us

About the Choctaw Nation

The Choctaw Nation is the third-largest Indian nation in the United States, with over 200,000 tribal members and more than 11,000 employees. The first tribe over the Trail of Tears, historic boundaries are in the southeast corner of Oklahoma. The Choctaw Nation's vision, "Living out the Chahta Spirit of faith, family and culture," is evident as it continues to focus on providing opportunities for growth and prosperity.

Benefits

• Free gym membership
• Free access to employee health clinic
• Free lunch for casino & resort associates
• Earned wages access once per week for hourly Associates
• Pet insurance
• Paid vacation / sick time
• Medical / Dental / Vision
• 401(K) with company match
• College tuition reimbursement
• Short-term disability, long-term disability, and family leave
• Employee assistance program
• Employee prescription program
• CNO Paid Life Insurance
• Teladoc
• On Site Dental Clinics (Jet Dental)
• On Site Mammogram Services
• Free diabetes and hypertension monitoring benefit (Livongo)
• Accolade- Concierge Benefits Program
• Wellness Program that equals savings on health insurance cost (Virgin Pulse)
• Maternity Care Program
• (Benefits provided by the Choctaw Nation are based on employment classification)

CNO was selected as a winner in both HRDUS' and Forbes' 2022 "Employer of Choice" competitions:

• Choctaw Nation of Oklahoma received recognition as one of six Best Places to Work in the United States as selected by HRDUS
• Choctaw Casinos & Resorts received recognition from Forbes as a Best Employer for Diversity in the Travel & Leisure category.
• Forbes also recognized the Choctaw Casino and Resorts as one of America's Best Employers for New Graduates.

#LI-onsite