Office Manager

Office Manager

Position Overview

Come join a great team at PIC!

PIC is seeking a highly organized, proactive, and professional Office Manager to oversee daily office operations while supporting company leadership. This role serves as a central point of coordination for office administration, employee support, facilities management, and executive assistance.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Success in this role requires excellent organizational skills, strong communication abilities, sound judgment, and a willingness to take initiative. This individual will play a key role in ensuring the office operates efficiently while providing exceptional support to leadership and employees across the organization.

Key Responsibilities

Office Operations & Administration:

• Oversee day-to-day office operations to maintain an organized, efficient, and professional work environment.
• Manage office supply inventory and coordinate purchasing of office equipment and materials.
• Coordinate office maintenance, repairs, and facility-related needs with vendors and service providers.
• Monitor and maintain office equipment, including printers, copiers, and other office technology.
• Serve as the primary point of contact for office-related questions and requests.
• Assist with invoice processing, expense tracking, and administrative recordkeeping.
• Maintain company records, manuals, handbooks, and administrative documentation.

Executive Support:

• Provide direct administrative support to the President and Vice President.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting rooms, presentations, reports, and supporting materials.
• Screen and direct incoming calls, emails, and correspondence.
• Assist leadership with special projects and company initiatives.
• Handle confidential and sensitive information with professionalism and discretion.

Employee Support & Coordination:

• Support onboarding activities, including workspace preparation and office orientation for new employees.
• Coordinate company meetings, employee events, and team activities.
• Assist office and field personnel with administrative needs and support.
• Help maintain a positive and productive workplace culture.

Technology & Process Support:

• Provide basic IT troubleshooting and coordinate with outside vendors when needed.
• Identify opportunities to improve office processes, organization, and efficiency.
• Support implementation and maintenance of administrative systems and procedures.

Qualifications & Skills:

• Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
• Experience creating professional reports, presentations, charts, and data visuals.
• Exceptional attention to detail, accuracy, and follow-through.
• Strong grammar, proofreading, and business writing skills.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Positive, energetic attitude with a service-oriented mindset.
• Team-oriented with a willingness to support employees at all levels of the organization.
• Experience with office operations, vendor coordination, or facilities management is preferred.
• Knowledge of HR, onboarding, payroll support, or recruiting processes is a plus.
• Familiarity with construction, industrial, or trades-based environments is preferred.
• Knowledge of marketing, social media, or graphic design is a plus.
• High school diploma or equivalent required; college degree preferred.

Compensation & Benefits:

Pay: $22.00 - $30.00 per hour (DOE)

Hours: Full-Time, 40 hours per week

Benefits Include:

• 401(k) with 3% company match
• Employee-paid Regence medical, dental, vision, and EAP
• Paid Time Off (PTO)

Note: This job description is intended to provide a general overview of the position. Additional duties may be assigned as needed to support business operations.