Administrative Assistant III

Administrative Assistant III

Title: Administrative Assistant III

ID: 26-039

Department: Sanitation

Job Objectives: This is a highly skilled office and clerical work involving a large operation, under the direction of the Director of Sanitation. Decisions are made daily; however, can follow established procedures and/or seek guidance from the director. The employee has daily contact with the public, this contact requires courtesy, tact and diplomacy and employee will coordinate the work of one or more employees. The employee uses independent judgment in collecting and evaluating or processing information. This position has not supervisory experience.

Essential Job Functions:

• Compose memorandums, correspondence, emails and reports as assigned.
• Responsible for prompt, accurate performance of all clerical operations, including data collection and record processing, and for administrative assistance by relieving the employees of routine and some complex matters.
• Responsible for maintaining the immediate supervisor abreast of all incoming and outgoing information and prepares the necessary documentation for proper follow-up.
• Takes notes as assigned.
• Greets and provides proper customer service to all incoming calls and walk-ins.
• Responsible for maintaining the Department's filing system.
• Responsible for ensuring that all invoices are processed in accordance with set procedures.
• Maintains all work orders relevant to the fleet maintenance and resident concerns.
• Responsible for providing support to all employees, when needed.
• Takes and relays accurate messages.
• Provides support and assists with special assignments.
• Will perform other job-related duties as assigned.

Equipment / Materials: Computer, printer, scanner, calculator, copier, two-way radio, and other general office equipment.

Working Conditions / Physical Demands: Works in a well-lighted, air-conditioned office with little hazard to health or body. Will normally work a 5-day, 40-hour week; however, with some occasional evenings and weekends. Little or no physical effort is required; involves sitting and standing as job requires.

Education / Skills Required: High School Diploma or GED equivalent with a minimum of two (2) years of experience in a related field or special schooling gained through a college degree or business school. Must be computer literate and be proficient in MSWord, Excel, Microsoft Outlook and Internet. Requires excellent grammar and communications skills; some knowledge of accounting, allowing understanding of intra-departmental operations, and evaluation of various records and reports. Must have a valid Texas driver's license with a satisfactory driving record.

Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.