Purchasing Specialist

Job Description

Job Description

We are looking for a detail-oriented Purchasing Specialist to support day-to-day buying operations for a long-term contract opportunity in East Dorset, Vermont. This position will help maintain efficient procurement workflows by coordinating material purchases, managing supplier-related documentation, and ensuring transactions are processed accurately. The ideal candidate brings strong organizational skills and a practical understanding of purchasing activities within a fast-paced business environment.

Responsibilities:
• Manage routine procurement activities by preparing and processing purchase orders for required materials and services.
• Coordinate with internal departments to understand purchasing needs, confirm specifications, and support timely order fulfillment.
• Review vendor documentation and enter supplier invoices accurately to maintain organized purchasing records.
• Track order status, follow up with suppliers, and address issues related to pricing, delivery timelines, or item availability.
• Maintain purchasing files and system data to support accurate reporting and smooth department operations.
• Assist the purchasing team with general administrative and operational tasks tied to day-to-day buying functions.
• Support updates to procurement processes or systems when needed as part of ongoing departmental operations.• Experience supporting purchasing, procurement, or buyer-related functions in a fast-paced setting.
• Working knowledge of purchase order processing and material purchasing procedures.
• Ability to enter and verify vendor invoices with a high level of accuracy.
• Strong organizational skills with the ability to manage multiple priorities and follow through on deadlines.
• Effective written and verbal communication skills for working with suppliers and internal teams.
• Proficiency with purchasing systems, spreadsheets, or other business software used for procurement activities.