Office Manager / Bookkeeper

Temporary Office Manager / Bookkeeper, Wareham

We're looking for an experienced Office Manager / Bookkeeper to lead the day-to-day financial and administrative operations of our growing business. This is a critical leadership roleone that requires sharp financial acumen, strong organizational skills, and the ability to keep pace in a dynamic, multi-revenue-stream environment.

You'll be responsible for accurate financial reporting, streamlined office operations, payroll and accounts payable management, and providing ownership with the timely financial insights needed to make informed business decisions.

Candidates must have prior experience working in one of the following environments to be considered for this role:

• Marine dealership
• Automotive dealership
• RV dealership
• Equipment dealership
• Marina operations
• Retail or service businesses with inventory management

Primary Responsibilities

Financial Management

• Maintain accurate and up-to-date company financial records
• Prepare monthly financial statements and management reports
• Perform monthly bank, credit card, and account reconciliations
• Manage daily, month-end, and year-end closing processes
• Monitor cash flow and support ownership with financial planning
• Prepare budgets, forecasts, and financial analyses
• Collaborate with the company's CPA during year-end reviews and tax preparation
• Ensure compliance with accounting standards and internal controls

Accounts Payable

• Process vendor invoices accurately and on time using QuickBooks
• Schedule and process vendor payments
• Reconcile vendor statements
• Maintain organized digital and physical accounting records
• Monitor purchasing and expense trends

Payroll & Human Resources Support

• Process weekly payroll using QuickBooks Payroll
• Maintain employee payroll records
• Manage payroll tax filings and reporting
• Coordinate employee benefits administration
• Assist with onboarding and employment documentation
• Maintain personnel files and HR compliance records

Accounts Receivable Oversight

• Monitor customer receivables through Dockmaster
• Review aging reports and support collection efforts
• Ensure customer deposits and payments are properly recorded
• Coordinate with service, sales, marina, and parts departments on billing issues

Inventory & Operational Reporting

• Use Dockmaster to monitor inventory and generate operational reports
• Review inventory valuations and assist management with inventory controls
• Analyze key performance indicators and identify trends
• Support management with pricing, margins, and profitability reporting

Office Administration

• Oversee daily office operations and supervise administrative staff as needed
• Develop and improve office procedures and workflows
• Maintain business licenses, insurance records, and corporate documentation
• Coordinate office vendors and service providers
• Assist ownership with special projects and operational initiatives

Compliance & Internal Controls

• Ensure financial policies and procedures are consistently followed
• Maintain strict confidentiality of all financial and personnel information
• Assist with audits and insurance reporting
• Identify and recommend process improvements that increase efficiency and accuracy

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred)
• 5+ years of accounting or bookkeeping experience
• Prior experience as an Office Manager or Senior Bookkeeper
• Demonstrated experience in marine, automotive, RV, equipment dealership, marina, or inventory-based retail/service operations this is a firm requirement
• Strong QuickBooks proficiency, including Accounts Payable and Payroll
• Experience with Dockmaster or similar dealership management software is a strong plus
• Advanced Microsoft Excel skills
• Solid understanding of financial statements and core accounting principles
• Excellent organizational, communication, and problem-solving abilities
• Able to manage multiple priorities with minimal supervision
• High level of integrity and discretion with confidential information

Key Attributes

• Detail-oriented and highly organized
• Self-motivated with a continuous improvement mindset
• Strong analytical and critical thinking skills
• Professional, dependable, and a collaborative team player

Software Used

• QuickBooks Accounts Payable and Payroll
• Microsoft Office Excel, Outlook, Word
• Google Suite Sheets, Docs, Drive