Project Accountant

Thornton Construction Project Accountant

Thornton Construction is a construction management firm headquartered in Miami, Florida. With over 25 years of experience, we specialize in bringing top-quality institutional, commercial, and residential projects to life. From new construction to renovations, we deliver personalized, professional, and cost-effective services that exceed our clients' expectations.

Overall Focus

• Manage all accounting related functions for assigned projects.
• Assist project teams with any questions or needs related to the accounting department.
• Manage invoices, payments, and compliance for assigned projects.
• Collaborating with the project manager to develop a detailed, cost-effective forecasts for the project.
• Process vendor invoices accurately and within assigned timeline.
• Process subcontractor payments accurately and within assigned timeline.
• Protect the organization's value by keeping information confidential.
• Monitor vendor accounts to ensure payments are up to date.
• Supporting a positive, professional, team-oriented work environment.
• Respond to inquiries from the Project Team and Executive Management Team.

Accounting Duties

• Process and code invoices and subcontractor pay applications in a paperless environment, route them to appropriate personnel for approval and upload approved transactions to accounting software.
• Collaborate with project managers to ensure invoices are received, routed, and approved on a timely basis and that all open transactions are processed within the appropriate accounting period.
• Follow up on outstanding vendor compliance issues to ensure they are completed timely.
• Prepare weekly check runs and subcontractor payment packages and maintain daily check log for assigned projects.
• Ensure that vendors and subcontractors are properly paid when owner payments are received.
• Send payment packages and communicate with subcontractors to acquire necessary documents for the processing of payments (i.e., insurance requirements, waivers, billing procedures, etc.).
• Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Correspond with subcontractors and vendors and respond to inquiries.
• Process subcontractor change orders and monthly budget updates.
• Work closely with Project Managers and Project Executives on all facets of project accounting.
• Collaborate with Project Managers to develop detailed, cost-effective forecasts for monthly Cost to Complete meetings.
• Report any financial risks and budgetary discrepancies to management for review.
• Assist the Project Manager in preparing and submitting owner's payment applications.
• Develop and maintain strong relationships with vendors and subcontractors.

Qualifications

• Bachelor's degree in Accounting, Finance or a related field.
• A minimum of 3 years experience in construction accounting.
• Excellent knowledge of construction cost accounting and related financial procedures.
• Familiarity with ERP software (Acumatica preferred).
• Working knowledge of the construction industry.
• Solid analytical and mathematical skills.
• Ability to adapt to different personalities and management styles.
• Proficiency in Microsoft Office and Adobe Acrobat, Intermediate Excel preferred.
• Good communication and interpersonal skills.
• Bilingual (English/Spanish) preferred.
• Knowledge of paperless environment software is a plus (Timberscan).
• Knowledge of AIA format billing procedures.
• Ability to travel to jobsites.

Attributes for Success

• Candidate must possess Thornton's Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented.
• Must be customer service oriented, both internally and externally.
• Effectively manage one's time and resources to ensure that work is completed efficiently.
• Strong organizational skills; must be detail-oriented and accurate.
• Behavior and conduct exhibit a positive attitude and outlook on work, business relationships, goals/objectives, and expected performance.
• Ability to work in a fast-paced, high-volume environment, multi-task, and prioritize to meet deadlines by thorough problem-solving.
• Due to the independent nature of work, must be a self-starter, dependable on attendance and work schedules.
• Able to exhibit a high level of confidentiality.
• Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction.