OR Specialist | Materials Management | Full Time

Job Summary

Supports the Materials Management Department directly within the Operating Room (“OR”) environment. This is a critical role in managing the daily operations of materials in all OR areas, including (but not limited to): purchasing, receipt and distribution of special order items, inventory levels, picking and stocking of OR PAR shelves, coordinating with vendors, promoting physician and staff satisfaction, and providing reporting and analytics for cost saving initiatives.

Job Duties and Responsibilities

To provide the right product, at the right time, and at the best price so that the Surgery areas can perform excellent patient care at a reasonable cost.

1. Follow all applicable policies, procedures, and guidelines of Materials Management and Surgical Services.
2. Inventory Management
   • Par Level Setup for all Surgery department areas including Specialty carts.
   • Daily requisitioning, picking, and stocking of all PAR locations.
   • Maintain organized and optimized PAR levels using LEAN and JIT concepts.
   • Run reports in the MMIS to analyze supply movement and cost variances.
   • Run reports in Epic to review upcoming procedures and evaluate inventory levels to ensure adequate supplies are available at a minimum 3 times/week
   • Maintain updated labeling of all shelves and bins.
   • Maintain updated locations for all supplies in the MMIS.
   • Perform cycle counts to ensure accuracy of inventory on hand.
   • Perform the annual Materials Management inventory in all surgery areas, if required
   • Inspect inventory daily for expired products and remove from shelf/bin.
   • Prepare the appropriate paperwork for disposal of outdated supplies and remove the quantities in the MMIS specifically related to the OR
   • Create new item numbers in the MMIS for new products approved by the VAT as requested
   • Communicate any location changes, backorders, and substitutes to surgery
3. Purchasing
4. • Process all surgery specific POs from requisitions in the MMIS.
   • Enter all special-order request POs into the MMIS and send to vendors for processing, specifically related to the OR
   • Match vendor confirmations to POs daily for accuracy, specifically related to the OR
   • Enter all Bill Only POs for items used in surgical cases brought in or on the shelf consignment.
   • Send Bill Only POs to Receiving to be received in the system.
   • Check PO backorders and utilize critical thinking skills to obtain subs and alternates when necessary, specifically related to the OR
   • Arrange to borrow needed supplies from another facility and arrange for replacements.
   • Communicate arrival and location of new products, backorders of special orders, and other supply issues with surgery Leadership, staff, and physicians as appropriate.
   • Work with the Materials Management Buyer on issues with Stock product used in the surgery areas.
5. Cost efficiency
6. • Maintain continuous reporting of targeted supplies to promote cost containment initiatives.
   • Meet with surgery Leadership, staff, and physicians to discuss supply contract opportunities.
7. Consignment Management Process

• • Works with the vendors to set the appropriate PAR levels of consignment inventory.
  • Works with vendors to update consignment inventory based on usage and obtains amended consignment

Job Requirements

Required Education

• • High School diploma/GED required.

Required Licenses and/or Certifications

• • Valid non-restricted Drivers License Required. (Must have an Idaho or Washington within 30 working days of hire date).

Required knowledge, skills, and abilities

• • Efficient at time management and able to multitask.
  • Intermediate computer skills and knowledge using Microsoft Office (Word / Excel / PowerPoint, Outlook).

Preferred qualifications

• • Associates or Bachelor degree preferred.
  • Minimum work experience: Two to five years of experience in Healthcare Supply Chain.