Project Coordinator

Job Description

Job Description

Benefits: Health insurance Opportunity for advancement Paid time off Training & development 401(k) matching Competitive salary Now Hiring: Project CoordinatorFast-Paced Restoration & Construction Team Are you highly organized, comfortable juggling multiple priorities, and good at keeping people, paperwork, and deadlines on track? SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is looking for a strong administrative professional with experience in restoration, construction, insurance, property management, or a similar project-driven environment to join our team as a Project Coordinator. This is more than a traditional administrative position. Our Project Coordinators work directly alongside Project Managers to keep active jobs organized, documented, scheduled, and moving forward. If you're the person who catches the missing paperwork, follows up before someone has to ask, keeps the schedule straight, and makes sure details don't fall through the cracks, we want to hear from you. What You'll Do You'll provide administrative and operational support to our Project Managers while helping coordinate multiple active restoration and construction projects. Your responsibilities will include: Serve as a key point of contact for customers, Project Managers, field teams, vendors, and internal departments

Track project progress and keep job information current and organized

Manage administrative details across multiple active projects

Schedule appointments, inspections, project activities, crews, and customer communication

Review photos, documents, notes, and job files for accuracy and completeness

Enter and maintain information in company software and job-management systems

Assist with estimates, documentation, insurance requirements, and project files

Follow up on outstanding approvals, documents, selections, scheduling, and next steps

Maintain accurate digital files and records

Communicate professionally with customers by phone, email, and text

Identify missing information or potential delays and bring them to the appropriate team member's attention

Keep Project Managers informed with clean, accurate, and current job files

Help keep projects moving by staying ahead of administrative needs and deadlines

The Experience We're Looking For We're looking for candidates who bring strong administrative skills plus relevant industry experience or exposure. Experience with restoration or construction software, estimating programs, CRM systems, job-management platforms, or similar business software is a plus. Who We're Looking For The right person for this role is: Dependable and consistently on time

Highly organized and detail-oriented

Comfortable managing several active projects and priorities at once

Able to work quickly without sacrificing accuracy

Confident using computers and learning new software

Professional and confident communicating with customers, vendors, insurance representatives, and coworkers

Comfortable making phone calls and following up until an issue is resolved

Able to recognize when something is missing or needs attention

Capable of working independently without constant direction

Proactive—you look for the next step instead of waiting to be told

Accurate with data, documents, schedules, and written communication

Able to stay composed when priorities shift

Interested in learning, taking on more responsibility, and growing within the company

Qualifications 1+ year of administrative, project coordination, construction, restoration, insurance, property management, or related experience preferred

Previous experience in a project-driven or service-based office environment strongly preferred

High school diploma or GED required

Strong computer and data-entry skills

Comfortable with email, Microsoft Office, spreadsheets, and web-based business software

Strong written and verbal communication skills

Ability to learn and work within multiple software systems

Strong attention to detail and follow-through

What You Get Competitive pay

Strong benefits

Training and professional development

Exposure to both restoration and construction project operations

Opportunity to develop project coordination and project management skills

Real opportunities for advancement

A team that values people who take ownership of their work and get things done

For the right person, this position can be a stepping stone into

senior project coordination, estimating, project management, or other operational roles.

What to Expect This is a

high-energy, fast-moving office

where priorities can change throughout the day. You may be coordinating several projects, communicating with customers, reviewing documentation, following up with insurance representatives, updating job files, scheduling work, and assisting Project Managers at the same time. We're looking for someone who already has a solid administrative foundation and understands what it means to work in an environment where

deadlines, documentation, communication, and follow-through matter.

If you're organized, capable, dependable, and ready for a role with real responsibility and room to grow, we encourage you to apply. Skills / Physical Demands / Competencies This is a sedentary role in a fast-paced office environment. Some filing is required, which may require the ability to lift files, open filing cabinets, and bend or stand as necessary. Ability to successfully complete a background check subject to applicable law. Each SERVPRO® Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.