Executive Assistant-541014 with Security Clearance

Description The Bureau of Education and Cultural Affairs (ECA) requires an Administrative Assistant IV (Senior Executive) to support the Assistant Secretary, Chief of Staff and the ECA Front Office. Support includes, but is not limited to, all functional roles of an Administrative Assistant, from scheduling, drafting memos, coordinating taskers, and providing substantive analysis on policy issues, to travel, budget, and project management, as well as other functions that directly assist the Assistant Secretary, Chief of Staff and the ECA Front Office. Exceptional critical thinking, writing and organizational skills is required, as well as the ability to prepare senior principals for a vast array of meetings, engagements, and events. Job Duties Conduct research, draft, and edit written materials such as correspondence, memoranda, speeches, reports, newsletters, and briefing papers. Prepare briefing checklists, papers, and books in preparation for a vast array of meetings and events. Help coordinate and staff diplomatic and high‑level meetings, consultations, and liaison engagements, including those with ministers of foreign countries. Support includes researching and preparing background information on attendees, developing meeting agendas, and arranging security clearances, VIP parking, building access, or online meeting solutions as needed. Prepare the Assistant Secretary, Chief of Staff and the ECA Front Office to meet with principals and others in attendance for any event. May serve as notetaker for meetings. Compile background memoranda, talking points, scenarios, and briefs the Assistant Secretary, Chief of Staff, or other assigned principal, in advance of meetings, events, or conferences. Help prepare and coordinate representational events and conferences, including planning, budgeting, coordinating, recruiting volunteers, working on event material content and graphics, and providing onsite support. Support and escort principals at representational events, including evening or weekend events. May serve as the control officer. Serve as a liaison as needed for the Assistant Secretary, Chief of Staff and the ECA Front Office. Help manage the Assistant Secretary's calendar and assist in coordination of meeting schedules, reservations for events, booking transportation, confirming attendees, tracking briefing materials, and sending event information to Public Affairs for the Public Schedule. Also request photographers or other social media support for meetings. Work directly with the ECA Front Office and Program Office staff, and/or Posts in the planning, preparation, and conduct of sensitive and/or complex domestic and foreign executive travel. May include traveling with the Assistant Secretary or Chief of Staff. Provide analytical and logistical support for Bureau projects and/or activities, including helping to formulate, plan, manage, and execute projects and activities. Track taskers and other requirements to ensure the Assistant Secretary and/or Chief of Staff is appropriately responsive to all required DAS‑level clearances and above. Prepare written materials, including facilitating agendas and follow‑up from meetings, writing meeting notes or minutes, processing information requests, and maintaining procedure manuals. Support the management of office staff through editing position descriptions, tracking performance reviews, participating on committees, maintaining databases, reporting time and attendance, maintaining leave information, and supporting temporary duty staff. Support information technology and records management by maintaining document tracking systems, using travel systems, using an electronic message delivery system, maintaining biographic data, supporting files, and other electronic record systems as needed. Provide other general administrative and programmatic support to the ECA Front Office in line with these duties as needed. Requirements A Bachelor's degree. Some specialized experience which provides the particular knowledge, skills, and abilities to perform the responsibilities outlined above. Basic familiarity with U.S. foreign policy and international educational and cultural exchanges. Excellent computer skills, with proven experience in or the ability to learn the following applications: MS Office (Access, Excel, Outlook, PowerPoint, Word), Adobe Creative Suite, email marketing tools, Salesforce. Experience gathering, interpreting, and synthesizing data to inform management and stakeholders on pertinent issues. Demonstrated knowledge of global internet access and research capabilities. Strong critical thinking and analytical skills. Strong written and oral communication skills. Ability to interact with all nationalities in a culturally sensitive manner. Strong flexible, team‑oriented approach to work. Preference for work on educational and cultural exchanges. Preference for exposure to U.S. foreign affairs agencies and/or international organizations. Ability to multitask, prioritize, and deliver high‑quality, accurate work within targeted deadlines. Ability to work as a team to accomplish all tasks. Ability to obtain and maintain a security clearance at the Secret level. Benefits Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental. Matching 401(k). Short‑ and Long‑Term Disability. Pet Insurance. Professional Development/Education Reimbursement. Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas. Salary Compensation: $80,000-$90,000 #J-18808-Ljbffr DNI (Delaware Nation Industries)