Facilities Coordinator ​(Part-Time) at Clark Atlanta University

Job Description

Job Description

Job Title: Facilities Coordinator (Part-Time)

Reports To: Facilities Director

Works Closely With: Maintenance Supervisor

Location: Clark Atlanta University Suites & Heritage Commons

Compensation: $22.00-$25.00 per hour

FLSA Status: Non-Exempt

Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university.

Summary

The Facilities Coordinator provides administrative and operational support for Facilities and Maintenance at CAU Suites & Heritage Commons, including work orders, vendors, purchasing, invoices, scheduling, and reporting. The ideal candidate is organized, responsive, and able to manage multiple priorities in a fast-paced student housing environment.

This is initially a temporary position with the potential to become permanent after four months, based on site needs and the applicable hiring process. Conversion is not guaranteed.

Essential Duties and Responsibilities:

• Coordinate and track daily maintenance work orders and service requests through completion.
• Monitor open, pending, deferred, and completed work orders with the Maintenance Supervisor.
• Maintain accurate records, follow up on outstanding items, and communicate status, delays, and concerns.
• Escalate time-sensitive, safety, or operational issues as appropriate.
• Schedule and coordinate approved vendors, contractors, inspections, and service visits.
• Maintain vendor and Facilities calendars and coordinate site access.
• Follow up on service completion, proposals, documentation, and invoices.
• Maintain organized vendor records and documentation.
• Prepare weekly maintenance reports and maintain departmental trackers, calendars, and records.
• Monitor supplies and coordinate approved purchases, deliveries, and order follow-up.
• Process Facilities invoices, expenses, and supporting documentation.
• Provide administrative support to the Facilities Director, including scheduling, documentation, meetings, and special projects.
• Provide additional Facilities support during peak periods, including move-in, move-out, turn, inspections, and other operational needs.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED and one to two years of administrative, clerical, facilities, property management, maintenance, or related experience.
• Strong organizational, communication, customer service, record-keeping, and follow-through skills.
• Ability to manage multiple priorities, meet deadlines, and proactively communicate updates, delays, and concerns.
• Proficiency with Microsoft Word, Excel, and Outlook and standard office equipment.
• Experience coordinating work orders, vendors, purchasing, invoices, service requests, or maintenance operations preferred.
• Experience with QWare or a similar computerized maintenance management system (CMMS) preferred.
• Ability to work effectively with maintenance staff, vendors, contractors, management, and campus stakeholder
• Ability to move up and down stairs and move and lift up to 35 pounds.
• Ability to work 100% in-office Monday-Friday during posted office hours up 25 hours per week.

Work Hours/Schedule

Monday-Friday during office hours up 25 hours per week.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision.

This is not employment contract. Position not eligible for benefits.

If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status, or any other characteristic protected by law.