Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing public company in Las Vegas, Nevada. This role supports accurate and timely payment operations across the corporate office and related field locations while helping maintain strong financial controls. The position is ideal for someone who can manage complex payables activity, resolve issues independently, and contribute to process improvement within the accounting function.

Responsibilities:
• Review and assign appropriate accounting codes to invoices, expense submissions, payment requests, and supporting documents before entry into the financial records.
• Handle complex or high-value payable items by assessing exceptions, resolving discrepancies, and serving as a resource for more challenging transactions.
• Respond to vendor concerns by researching account activity, reconciling statements, and coordinating solutions to payment or purchase order issues.
• Process payment activity through check runs, wire transfers, and other approved disbursement methods while ensuring accuracy and timeliness.
• Assist with month-end accounting tasks by preparing accruals, completing reconciliations, and supporting reporting tied to accounts payable activity.
• Examine account balances for missing entries, posting errors, or irregular transactions and apply appropriate accounting practices to correct them.
• Record remittance and payment details accurately for vendor invoices and maintain complete documentation for audit and compliance purposes.
• Provide day-to-day guidance to team members on invoice handling, credit memos, and proper use of accounts payable procedures and tools.
• Support accounts payable controls and collaborate with internal teams to improve workflows, document process needs, and assist with testing related system enhancements or updates.
• Travel occasionally to nearby operating sites within the Las Vegas, Nevada area to support accounts payable coordination and administrative needs.• At least 3 years of experience in accounts payable or general accounting.
• Background in invoice processing, invoice coding, and payment execution, including check runs.
• Strong attention to detail with a high level of accuracy in data entry and financial recordkeeping.
• Ability to manage multiple priorities, meet deadlines, and make sound decisions with limited supervision.
• Clear communication skills with the ability to work effectively with vendors and employees across different levels of the organization.
• Strong organizational skills and the ability to work both independently and collaboratively.
• High level of integrity and discretion when handling confidential financial information.
• Bachelor’s degree in Accounting, Finance, or Business Administration is preferred.