Faculty Affairs Specialist - Bursky Public Health

Position Summary Location: St. Louis, MO 63110 Scheduled Hours: 37.5 Independently manages the daily operations of faculty appointments, promotion and tenure for the School’s Office of Faculty Affairs (OFA) and consults with OFA leadership on administrative tasks for all faculty appointments, promotion and tenure related needs. Collaborates with the chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs to lead interim, annual and long-range strategic faculty appointment, promotion and tenure initiatives and planning for faculty appointments. Manages the collection of secondary faculty candidate applications and faculty tenure candidate promotion information, communications with faculty candidates, and the scheduling and implementation of the faculty review process. Manages the SPH Appointment, Promotion and Tenure (APT) Committee operations and meetings and, for SPH, leads related processes and governance. Develops and maintains data for faculty appointments, promotion and tenure reviews, and leads the development of benchmark comparison data from other top schools of public health. Leads the development of an evaluation plan for engagement of secondary faculty from across the university at the Bursky School of Public Health, including evaluating engagement in educational, mentoring and development activities and coordinating with OFA and other school offices. Primary Duties & Responsibilities Manage day-to-day appointment, promotion and tenure tasks for the Bursky School of Public Health Faculty Affairs office, including coordination with the SPH Dean’s office and WashU Provost’s office for tenure review materials for Board of Trustees meetings. Develop and implement Standard Operating Procedures for faculty appointment, promotion and tenure activities in collaboration with the Chair of the APT Committee and Director of Faculty Affairs. Consult with leadership on the collection and preparation of materials needed for promotion and tenure review, including internal and external review letters and the candidate’s tenure review packet, and coordinate the APT Committee review summary. Advise SPH leadership on data submission for WashU Provost’s office review of promotion and tenure cases for Board of Trustees meetings. Communicate with faculty candidates about the promotion and tenure review process, request materials, provide status updates, and guide candidates through the process. Submit and track honorarium payments for external reviewers who complete letters for promotion and tenure review candidates. Lead interim, annual and long-range strategic initiatives for faculty appointments in collaboration with key leaders. Develop and implement a data management platform and process for appointment, promotion and tenure activities and candidate information. Coordinate data collection procedures, develop benchmark data, and manage APT information with restricted access as needed. Track tasks in project management software to enable standardized reporting on timelines and next steps. Appointment, Promotion and Tenure Committee (APT) Consult with the Chair to plan committee meetings, organize notes and provide follow-up; schedule agendas for meetings and document communications. Support secondary and courtesy faculty appointment processes, including reviews for promotion and tenure and coordination with HR to ensure accurate Workday records. Lead the development and implementation of an evaluation strategy for SPH secondary faculty engagement, in collaboration with the Associate Dean for Faculty Affairs, Director of Faculty Affairs and the Office of Faculty Affairs team. Coordinate with OFA leadership to obtain feedback from existing secondary faculty and to assess engagement with SPH activities. Plan and implement the evaluation strategy for the engagement of secondary faculty at the SPH. Working Conditions Job Location/Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically sitting at a desk or table Repetitive wrist, hand or finger movement Equipment Office equipment The statements are intended to describe the general nature and level of work performed and are not exhaustive. Management reserves the right to revise duties as needed. Qualifications Education : Required – Bachelor’s degree or equivalent combination of education and experience. A Master’s degree may be preferred depending on institutional requirements. Certifications/Professional Licenses : No specific certification required. Work Experience : Relevant experience (3 years). Skills : Not Applicable. Preferred Qualifications Education : Master’s degree preferred. Experience : Experience in higher education faculty affairs is desirable. Skills : Adaptability, collaboration, confidentiality, deadline management, attention to detail, effective written and oral communication, handling confidential documents, high accuracy, interpersonal skills, Microsoft Office, organizing, prioritization, sound judgment, initiative, work efficiency, independent work, workload management. Compensation & Benefits Salary Range : $49,700.00 - $82,100.00 annually. The range reflects base salaries for the role; individual rates depend on qualifications and performance. Benefits : Comprehensive health insurance, retirement plan (403(b) with university contributions), paid time off and holidays, transit benefits, wellness programs and employee resources. Eligibility details available through the university benefits portal. Equal Opportunity EEO Statement: Washington University in St. Louis is committed to equal employment opportunity for all persons without regard to race, ethnicity, color, national origin, citizenship (where prohibited by law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University in St. Louis