Executive Administrative Assistant

Executive Administrative Support

Provide executive administrative support to the Chief Revenue Management Officer and organizational support to the Inventory Revenue Management (IRM) leadership team. Manage complex calendars, prioritize meeting requests, coordinate travel, and prepare expense reports. Serve as a central point of coordination for the executive office, facilitating timely communication with corporate, regional, and field stakeholders. Greet visitors to the IRM Executive Office and direct inquiries to appropriate contacts. Prepare correspondence, presentations, meeting materials, and other documents; maintain organized records; and process departmental invoices and contract documentation in accordance with company procedures.

Coordinate leadership meetings, business reviews, conferences, and associated travel and logistics for the Chief Revenue Management Officer and IRM leadership. Compile inventory and revenue management business performance reports and presentation materials from information provided by the team. Prepare agendas, record meeting minutes, track action items, and coordinate follow-up with responsible stakeholders. Support departmental administrative processes, including records management, expense reporting, payroll submissions, invoices, and purchase orders, as required. Complete assignments independently with minimal direction, exercising sound judgment, discretion, and attention to detail.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.