Maintenance Coordinator

Overview The Maintenance Coordinator supports the day-to-day execution activities within the assigned function (e.g., Maintenance, Instrumentation & Controls, Utility Operations, etc.). It involves facilitating work order readiness, ensuring tool and material availability, managing technician workflow, and serving as a liaison between maintenance, production, quality, and other support teams to maintain optimal equipment performance with minimal downtime. This role provides input to maintenance protocols, participates in cross-functional initiatives that drive organizational efficiency, and ensures compliance with Current Good Manufacturing Practice (CGMP), safety, and company procedures. Additionally, this role is aligned to specific shifts or provides rotational coverage, as needed to support maintenance activities across all shifts, ensuring continuity of operations in a 24/7 manufacturing environment. What You’ll Do Coordinate, prioritize, and document activities of technicians to support uninterrupted production while ensuring clear communication of completed work, delays or outstanding items, safety issues, and cross-departmental coordination for continuity across the site. Identify recurring issues by contributing to or leading root cause analysis and continuous improvement initiatives. Ensure the availability and procurement of materials, tools, spare parts, permits, and vendors for maintenance tasks and successful work order completion. Ensure maintenance work complies with CGMP, safety, and documentation standards to promote consistency and standardization of maintenance practices across the site. Participate in and provide data for audits and regulatory inspections, as needed. Participate in planned responses (PRs), change management records (CMRs), and engineering change management (ECM), as needed. Attend daily tier meetings, and track equipment availability, status updates, and permit needs across buildings. Support equipment maintenance, calibration, qualification, and validation processes. Help ensure safety procedures (e.g., Lockout Tagout and confined space entry) are followed. Support supervisors with technician dispatch, task prioritization, and onboarding of new personnel (contractors and employees) to the team. Interface with production, quality, and other coordinators to synchronize work activities for continuity, workload balance, and equipment performance and reliability to ensure the team achieves KPIs. Revise and implement standard operating procedures (SOPs) and preventive maintenance plans to minimize equipment downtime, as needed. Participate in or lead cross-functional team initiatives and decision-making processes while building and maintaining positive relationships with internal and external stakeholders. Assist management with developing comprehensive maintenance workflows, scheduling training for team members, and providing mentorship to technicians. Monitor projects and tasks to ensure adherence to codes, standards, timelines, and budget requirements while analyzing progress to coordinate timeline adjustments with stakeholders for optimal results. Provide recommendations to management to develop and refine budget and schedule requirements. Perform other duties, as assigned. Knowledge & Skills Knowledge of maintenance workflows and equipment fundamentals. Excellent organizational and communication skills, both written and verbal. Willingness and ability to inspire and train others to drive team performance. Detail-oriented, dependable, and responsive in a fast-paced environment. Proficient with Microsoft Office and maintenance systems view-only access. Knowledge of CGMP requirements and safety practices, including LOTO and safe work permitting. Familiar with Computerized Maintenance Management System (CMMS). Ability to develop effective working relationships internally and externally. Problem-solving and project management skills. Ability to effectively present information to others. Required Skills High school diploma/GED with 4-6 years of experience in project management, planning, or maintenance; or Associate degree in engineering or biotechnology field with 2+ years of experience in project management, planning, or maintenance 4+ years of experience in a GMP pharmaceutical environment Prior experience with CMMS and documentation practices Preferred Skills Bachelor’s degree in mechanical, electrical, or chemical engineering or related field 6+ years of experience in a GMP environment, showcasing strong familiarity with industry standards and protocols essential for maintaining process integrity Experience in project management or lean six sigma Working Conditions & Physical Requirements Will require respiratory protection in certain environments. May require hearing protection and enrollment in a hearing conservation program. May involve operating a motor vehicle or powered industrial truck. Ability to discern audible cues. Vision requirements include 20/20 corrected vision and color distinction. Ability to ascend/descend ladders, scaffolding, ramps, etc. Ability to stand or sit for extended periods. Repetitive motions of wrists, hands, and fingers. Ability to operate machinery and power tools. Ability to move objects up to 50 lbs. and perform tasks requiring reaching from 18" to 60" in height. #J-18808-Ljbffr