Auxiliary Programs Assistant

About McGehee School Founded in 1912, Louise S. McGehee School is an independent all-girls Pre-K-12 school in New Orleans. For more than a century, McGehee has educated girls to lead with purpose and confidence - and today, we are shaping our next chapter. Our vision is a world shaped by purposeful women who lead with clarity, courage, and conviction. From Pre-K through 12th grade, each McGehee student is empowered to develop her unique strengths and realize her aspirations in an environment designed specifically for girls. Our mission challenges each girl to discover her strengths and reach her full potential as an independent learner, a critical thinker, and a confident leader. Academic depth, intellectual ambition, creativity, and self-direction define a McGehee education from the earliest years through graduation. Our work is guided by the values that shape our community and decisions: Commitment to Excellence Empowering Leadership Honorable Action Joyful Engagement We hold high expectations for our faculty and our students, and we align our work with our values. McGehee advances a distinctive, individualized approach to girls' education built on close relationships between students and faculty and grounded in research-informed practice. Located on a historic Garden District campus, we embrace New Orleans as an extended classroom, connecting learning to service, internships, and real-world leadership. With more than 2,200 alumnae worldwide, McGehee is both a rigorous academic institution and a lifelong community committed to excellence and impact. About Auxiliary Programs Auxiliary Programs extend the McGehee and Little Gate missions beyond the academic day, creating high-quality, mission-aligned experiences that deepen community, develop the whole child, and generate the revenue that supports the long-term strength of both divisions. From the earliest years through Upper School, we envision thriving communities where every child experiences joyful engagement, genuine belonging, and the confidence that comes from being known and supported. Our programs are held to the same standard of excellence, intentionality, and care that defines life inside our classrooms. Position Summary McGehee's Auxiliary Programs department operates seven distinct program lines - Camp McGehee (including summer and break camps), aftercare, afterschool enrichment, Saturdays at McGehee, private music lessons, Faculty Krewe Camp, and Little Gate programming - each on its own calendar, registration cycle, and staffing model. The Auxiliary Programs Assistant assists in the management of this full portfolio day to day, providing the hands-on support that keeps every program line running smoothly across the full year, from in-season operations to the ongoing planning well before they launch. This role ensures that every family feels informed and cared for, and that every detail behind the scenes is handled with the same excellence families experience on the playground and in the classroom. Key Responsibilities Program Operations & Logistics Assist in the preparation and communications for aftercare, afterschool enrichment, Saturdays at McGehee, private music lessons, Faculty Krewe Camp, Camp McGehee, and Little Gate programming year round. Support daily logistics such as carpool coordination, room and space assignments, attendance tracking, and supply or equipment fulfillment across program lines Help prepare and distribute program materials, including preference forms, schedules, and session-specific supplies (e.g., camp t-shirts and name tags, enrichment session materials) Provide on-the-ground support for Saturdays at McGehee and all Camp McGehee activities Staffing Support Assist with recruitment and scheduling of part-time and seasonal staff Help track staff certifications, training completion, and onboarding paperwork across program lines Serve as a resource for staff during program hours Family & Community Engagement Greet and assist families during drop-off, pickup, and check-in/check-out across aftercare, enrichment, camp, and other programs Respond to routine family inquiries via phone and email with warmth and professionalism Help resolve day-to-day logistical questions and escalate concerns to the Director as needed Registration, Marketing & Communications Assist in building and maintaining registration forms in CampBrain across all program lines, including rate setup, session details, and enrollment monitoring Help troubleshoot family registration issues and support open/close windows for each program's registration cycle Assist in drafting and proofreading family-facing communications, newsletters, and program materials for aftercare, enrichment, camp, and other program lines Support the preparation of flyers, catalogs, and social media content to promote Auxiliary Programs offerings Help maintain accuracy of program information across CampBrain and other family-facing platforms Administrative & Financial Support Assist with routine data entry, attendance recordkeeping, and reporting across all seven program lines Support basic financial tasks such as tracking invoices and expenses Help maintain accurate staff records in Paylocity as needed Requirements Required Qualifications High school diploma or equivalent required 3+ years of experience working with children in a school, camp, or recreational setting Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment Excellent written and verbal communication skills Comfort working with basic office software and a willingness to learn program-specific platforms (e.g., CampBrain, Paylocity) A collaborative, can-do attitude and genuine enthusiasm for supporting children and families Preferred Qualifications Prior experience in an independent school, camp, or auxiliary/extended-day program setting Familiarity with CampBrain or comparable registration and camp management software Experience supporting marketing, communications, or social media for a school or youth-serving organization Familiarity with Louisiana state licensing requirements for early childhood centers and school-age care programs CPR and First Aid certification What We Offer A collaborative, mission-driven team building meaningful programming for girls and young children Hands-on experience across a wide range of program operations, ideal for someone interested in education or program administration Tuition remission benefits, where applicable, per McGehee policy A historic Garden District campus and a vibrant New Orleans community as an extended classroom How to Apply Interview Process and How to Apply If your experience and qualifications are aligned with our hiring needs, we will contact you regarding next steps in the interview process. The process may include multiple rounds of interviews, including an on-campus visit to Louise S. McGehee School. Candidates may also be asked to provide additional materials, including professional references. The final candidate will be required to successfully complete a background check prior to beginning employment. Physical Requirements and Work Environment Work is generally performed in a school, classroom, or office environment and may include prolonged periods of sitting, standing, walking, bending, reaching, and working at a computer. Certain positions may require the ability to lift and carry up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Equal Opportunity Employment Louise S. McGehee School is an Equal Opportunity Employer and welcomes applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected classification under applicable federal, state, or local law. This job description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Duties and responsibilities may be modified at any time based on the needs of the School. If you have questions, please email View email address on click.appcast.io. McGehee School