Education Assistant

I. Job Summary

The Education and Marketing Assistant will assist the Director of Education in planning and implementing continuing education programs for all hospital and medical staff. He/she will also provide support to the Director of Marketing by assisting in marketing and employee functions.
Employee authorization for access to EPHI is determined by job function and is under the direction of his/her Department Director.

II. Duties And Responsibilities

Employee will be required to readily available to work during any weather related incidents or other natural disasters and/or any emergency situation that may arise.

• Communicate via telephone or face to face with employees, medical staff and the public with a professional attitude and provide information as requested. Maintain messages for the Education Director.
• Register hospital personnel for internal and external workshops. Process all pertinent check requests and prepare course materials for participants prior to program date.
• Type and copy memos, flyers and policy/procedures when appropriate for Education/Marketing Departments. Sort mail and highlight information of interest for Education/Marketing.
• Categorize a filing system of all external and internal in-services and requisitions for supplies and equipment.
• Coordinate and assist in BLS, ACLS and PALS courses:

• Develop flyers and circulate to staff for dates/times Process registration
• Notify employees of study materials
• Administer necessary tests
• Set up and clean up classroom for courses

•Access computer searches and article requests via internet for Medical Staff and employees.
• Coordinate and update Education website for Orientation, Annual Updates, in-services, etc.
• Assist in the planning and implementation of employee events.

Other Responsibilities

• Schedule preview of videos and books.
• Circulate GHA telnet program flyers and carry out registration for programs to be purchased.
• Order supplies for Education and Marketing Department along with supplies for Joint Replacement, Childbirth, Breastfeeding and Infant Massage classes.
•Assist with and participate in community health fairs for businesses and organizations within the community. Assist in ordering supplies and educational materials for health fairs.

• Circulate quarterly patient channel guides to all departments and process requests.
• Maintain and update student files and preceptor requirements.
• Maintain and update supply of Orientation packets for RNs, LPNs, CNAs and Unit Secretaries.
• Explain Orientation materials and Nursing Documentation forms to new nurses, CNAs and Unit Secretaries during employee sign up.
• Process all MOUs and verify signatures through Administration.
• Manage CPR files. Purchase and inventory of appropriate CPR cards.
• Schedule and set agenda for Team Captains' meetings.
• Coordinate and photograph employee retirement parties and/or events.
• Research and purchase marketing materials and supplies.
• Manages and updates Annual competencies, skills, required orientation for education, and yearly orientation in current Education Software.

• Collect and analyze education data on employees in the form or reports, excel sheets, and electronic and written files to show system wide or individual needs for education

III. Education

High school diploma or GED preferred. Must be able to type and use computer/word processor programs including Microsoft Office and Publisher. Must be able to use a copying machine and facsimile machine, as well as, a calculator or ten key adding machine.

IV. Qualifications And Experience

Office/clerical experience requiring proficient organizational skills preferred. Experience must verify ability to communicate and interact well with employees, public and management. Basic knowledge of audio conferencing procedures, use of LCD projector and TV/DVD combination helpful. Must have ability to communicate effectively and document information accurately. Basic computer knowledge is preferred along with Microsoft Word and Excel.

V. Physical Demands

Within the responsibilities outlined, this individual must possess visual acuity to recognize numbers, letters, words and symbols. Must have form and depth perception with the ability to recognize colors. Must have ability to communicate effectively with one on one conversations, telephone conversations and/or via written notifications to convey information related to consultation requests. Must have the ability to comprehend appropriate actions/directives for answering questions and following multi step instructions. Must be able to use appropriate thought organization and reasoning skills to solve problems both simple and complex related the Education and Marketing Department concerns. Mobility requirements involve fine and gross motor coordination as well as frequent repetitive motion. Intermittent sitting, standing and walking required. May occasionally work in a reaching or straining position. Lifting and moving approximately 10 pounds on a frequent basis with pushing and pulling involved.

VI. Working Conditions

Work performed in well-lighted, heated/cooled office environment with moderate amount of interruptions. Classroom setting or other specific conditions with varied noise/temperature/activity levels as warranted. Some outdoor activities involved.

VII. Acknowledgment

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change ( e.g., emergencies, changes in personnel, workload, rush job, or technological developments).