Compliance Specialist

Compliance SpecialistThe Compliance Specialist will play a pivotal role in ensuring our organization adheres to all relevant laws, regulations, and internal policies. The Compliance Specialist will assist in developing and implementing compliance related policies and procedures aimed at mitigating risks and ensuring adherence to legal requirements.Essential Duties and ResponsibilitiesAccurately complete licensing and compliance documents, resolve outstanding compliance issues, and ensure timely delivery of finalized materials to the Licensing Manager.Monitor and respond to email communications promptly and professionally, maintaining effective correspondence with internal teams and external regulatory bodies.Assist with the preparation and filing of licensing compliance documents, ensuring all submissions meet applicable state laws and internal standards.Contribute to the creation and implementation of compliance-related policies and procedures aimed at reducing risk and ensuring legal conformity.Regularly evaluate existing policies, procedures, and practices to confirm alignment with current laws and regulations.Identify potential compliance risks and recommend improvements to strengthen internal controls and regulatory adherence.Assist with document archiving or retrieval for audits or historical references.Complete assigned projects and miscellaneous tasks as directed by supervisors, supporting the overall goals of the Compliance team.Regular, on-site attendance is an essential job function due to the need for secure access to systems, collaboration on sensitive technical matters, participation in operational meetings, and hands-on involvement.Marginal FunctionsBuild, maintain and promote relationships with team members, peers across disciplines, and all other company team members ensuring effective coordination of communications and services affecting clients.Attend webinars and training to stay up to date on best practices related to the company and department.Provide backup coverage for other administrative or compliance staff during absences.Participate in team meetings or cross-functional discussions to provide compliance-related insights when requested.Provide occasional support for special projects, such as research or process improvement initiatives.Complete projects and other duties as assigned by supervisor.Knowledge, Skills, and AbilitiesDetail-oriented with strong attention to accuracy in documentation and compliance records.Excellent written and verbal communication skills for effective interaction with stakeholders at all organizational levels, including management, employees, and external regulators.Strong team player with the ability to collaborate effectively within cross-functional teams.Capability to multitask and prioritize tasks efficiently in a dynamic work environment.Strong time management and organizational skills to meet deadlines and manage multiple projects simultaneously.Sound ethical judgment and integrity to uphold compliance standards and foster a culture of ethical behavior within the organization.Highly motivated with a strong work ethic, capable of working both independently and collaboratively with minimal supervision.Understanding of professional and industry standards and practices relevant to compliance functions.Readiness to adapt to evolving regulatory environments and industry standards.Commitment to continuous learning and professional development in the field of compliance.Education & ExperienceAssociate or bachelor's degree in Business Administration, Finance, Accounting, Law, Compliance, or related field (preferred) or related experience required or equivalent combination of experience, skills, education (including other relevant non-traditional degree programs, or job training programs) preferred.Experience in compliance, risk management, auditing, regulatory affairs, or a related field, including internship experience, preferred.Technical proficiency to navigate compliance-related software and systems effectively.Experience in Microsoft Office software (Outlook, Teams, Excel, PowerPoint) and demonstrated ability to learn other applications as needed.Required Licenses and/or CertificationsNot Applicable.Physical, Mental, & Communication DemandsPhysical DemandsSedentary Work: Primarily involves sitting for extended periods, often at a desk or computer.Manual Dexterity: Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.Mobility: Occasionally walking or traversing throughout the office to meet with leaders and other employees.Visual Acuity: Ability to read and analyze data on a computer screen (or to read and analyze data with reasonable accommodation) and in printed materials.Lifting & Carrying: Minimal physical lifting required, but may involve handling documents, and lifting light office supplies.Mental DemandsAttention to Detail: Consistent focus required to ensure accuracy in documentation, data entry, and compliance records.Task Management: Ability to manage routine, repetitive tasks and maintain organization while working on multiple assignments.Deadline Awareness: Ability to follow established processes and meet routine deadlines in a structured environment.Concentration: Moderate concentration required for reviewing information, tracking data, and completing administrative tasks.Adaptability: Ability to adjust to changes in priorities, procedures, or regulatory requirements with guidance.Communication DemandsWritten Communication: Ability to draft, review, and respond to emails and basic written correspondence in a clear and professional manner.Verbal Communication: Ability to communicate effectively with internal team members and supervisors to ask questions, provide updates, and receive instructions.Interpersonal Interaction: Professional and respectful interaction with coworkers while working collaboratively within the Compliance team.Confidentiality Awareness: Ability to communicate discreetly and handle sensitive information appropriately.Cultural Sensitivity: Communicate with individuals from diverse cultural backgrounds, demonstrating cultural awareness and sensitivity.Environmental Conditions This position is performed in a professional office environment and requires regular use of computers and standard office equipment. The work setting is climate-controlled with typical office lighting and low to moderate noise levels. The role involves extended periods of screen time, in-person collaboration and meetings, and minimal exposure to physical hazards. Disclaimer This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.This position is eligible for the following benefits:Health Insurance: Medical, dental, and vision coverageRetirement Plan: 401(k) with company matchPaid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state lawOther Benefits: Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.No matter what size your business is, VensureHR offers comprehensive HR and technology services such as payroll, employee benefits, compliance, and recruiting.