BILLING CLERK

We are seeking a detail-oriented and organized Billing Clerk to join a finance team. In this role, you will be responsible for ensuring the accuracy of financial records and the timely issuance of invoices to 4,000+ customer locations. You will act as a key link between the logistics team and the customers, ensuring that every shipment of the sustainable materials is accounted for and billed correctly. Working hours: 8:00 AM - 5:00 PM Responsibilities Invoice Management: Generate and distribute accurate, itemized invoices and credit memos for supplementary cementitious materials (SCMs) and other products. Data Verification: Review purchase orders, sales tickets, and freight documents to calculate fees, discounts, and shipment charges. Account Reconciliation: Post daily deposits, balance accounts receivable ledgers, and reconcile customer accounts to ensure the general ledger is accurate. Customer Service: Act as a point of contact for billing inquiries, resolving discrepancies professionally and maintaining positive client relationships. Reporting: Prepare daily and monthly billing summaries and assist the accounting department with financial reporting and audits. Collections: Monitor aging reports and send polite reminders for past-due accounts, setting up payment plans as necessary. Record Keeping: Maintain comprehensive digital and physical filing systems for all financial transactions and correspondence. Skills Associate degree in Accounting, Finance, or Business Administration. Experience in the construction materials, logistics, or utility industries. Knowledge of specialized billing software and automated invoicing systems. Experience 1-4 years Qualifications Education: High school diploma or GED equivalent required. Experience: Minimum of 1-2 years of experience in clerical accounting, billing, or general bookkeeping. Technical Proficiency: Strong skills in Microsoft Office Suite (especially Excel) and experience with accounting or ERP software. Mathematical Accuracy: Proficiency in basic accounting principles and strong numerical data entry skills. Attention to Detail: Ability to spot inconsistencies in high-volume billing data and freight reports. Communication: Excellent verbal and written communication skills for interacting with internal teams and external customers. Education High School Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. Key responsibilities Invoice Management: Generate and distribute accurate, itemized invoices and credit memos for supplementary cementitious materials (SCMs) and other products. Data Verification: Review purchase orders, sales tickets, and freight documents to calculate fees, discounts, and shipment charges. Account Reconciliation: Post daily deposits, balance accounts receivable ledgers, and reconcile customer accounts to ensure the general ledger is accurate. Customer Service: Act as a point of contact for billing inquiries, resolving discrepancies professionally and maintaining positive client relationships. Reporting: Prepare daily and monthly billing summaries and assist the accounting department with financial reporting and audits. Collections: Monitor aging reports and send polite reminders for past-due accounts, setting up payment plans as necessary. Record Keeping: Maintain comprehensive digital and physical filing systems for all financial transactions and correspondence. Experience 1-4 years Skills Associate degree in Accounting, Finance, or Business Administration. Experience in the construction materials, logistics, or utility industries. Knowledge of specialized billing software and automated invoicing systems. Qualifications Education: High school diploma or GED equivalent required. Experience: Minimum of 1-2 years of experience in clerical accounting, billing, or general bookkeeping. Technical Proficiency: Strong skills in Microsoft Office Suite (especially Excel) and experience with accounting or ERP software. Mathematical Accuracy: Proficiency in basic accounting principles and strong numerical data entry skills. Attention to Detail: Ability to spot inconsistencies in high-volume billing data and freight reports. Communication: Excellent verbal and written communication skills for interacting with internal teams and external customers. Education High School #J-18808-Ljbffr Spherion