Accounts Payable Specialist

Job description:

Who We Are

Bay City Electric Works (BCEW) is a California based, family-owned business with a 90-year history and has been a KOHLER distributor for 60 years. With over 130 employees and growing, BCEW brings the stability and structure of an established business, while still valuing the individual team members that support our success. Our vision is to Develop Powerful People to be #1 in Power and to be the go-to generator systems supplier in California, Nevada, and Hawaii, providing power solutions to our customers. Offering quality brands like KOHLER® and Doosan, the BCEW team provides new equipment, service, and rental power solutions for data centers, water & sewer districts, healthcare facilities, utilities, military bases, hi-rise buildings, hi-tech, biotech, pharmaceutical, government, airports, retail, manufacturing, casinos, and residences.

The Role

The Accounts Payable Specialist plays a critical role in supporting the organization's financial operations by ensuring the accurate and timely processing of invoices, vendor payments, and account reconciliations. This position is responsible for maintaining strong vendor relationships, ensuring compliance with company policies and internal controls, and contributing to the overall efficiency and accuracy of the department.

Key Responsibilities include the following:
• Process a high volume (300+ per week) of vendor invoices accurately and timely using MS Dynamics GP/Stampli
• Review invoices for proper approvals, coding accuracy, 2-way/3-way matching, and supporting documentation
• Reconcile vendor statements and investigate/resolve discrepancies
• Manage the AP inbox, respond to vendor inquiries and maintain positive vendor relationships
• Maintain and update vendor records, including W-9 forms, payment information, and 1099 documentation, ensuring compliance for audit requirements and reporting
• Assist with month-end close processes, including accruals
• Support annual audits by providing requested documentation and account details
• Collaborate with internal departments to resolve invoice and payment issues and clarify documentation
• Provide general support to the department and assist with additional tasks as needed

Required Skills and Experience
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 4 years of accounts payable experience, preferably in a high-volume environment
• Strong understanding of accounts payable processes, accounting principles, and internal controls
• Experience with ERP/accounting systems
• Proficiency in Microsoft Office, particularly Excel (VLOOKUPs/Pivot Tables)
• High level of accuracy and attention to detail with the ability to process large volumes of information
• Strong organizational and time management skills, with the ability to prioritize competing deadlines
• Excellent analytical, problem-solving, and reconciliation skills
• Effective verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders
• Ability to work independently while contributing effectively within a team environment
• Demonstrated commitment to accuracy, confidentiality, and continuous process improvement
• Construction, manufacturing, or multi-entity accounting experience is a plus

Bay City Electric Works Core Values

All BCEW team members are expected to embrace and demonstrate our Core Values:

• CHAMPION SAFETY: Know it. Own it. Share it.
• ACT WITH ETHICAL INTEGRITY: Build trust by honoring our reputation and relationships
• PEOPLE FIRST: Prioritize family values, value diversity and operate as one caring team
• PURSUE EXCELLENCE IN CRAFT: Deliver exceptional internal and external customer service; embrace continuous improvement
• LEAD HUMBLY AND CONFIDENTLY: Take initiative with confidence; be respectful and open to learning
• BE ACCOUNTABLE; ALWAYS ON: Accept challenge and make it happen to support our customers 24/7/365 power needs

Compensation & Benefits

As a BCEW team member, you will enjoy a total compensation package that includes competitive pay and benefits:

• Competitive Pay Range: $30 - $35/hour, dependent upon experience
• Health & Wellness: medical, prescription drug, dental, vision, life, employee assistance program and pet insurance
• Work/Life Balance: generous paid time off and holiday schedule
• Support: 401(k) savings plan with company contributions, tuition reimbursement and training for professional development

We are a drug-free workplace; drug and alcohol testing will be conducted as part of the post-employment offer process.

Bay City Electric Works is an equal employment opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, Veteran status or other status protected by law.