Event Specialist

Job Summary

We are seeking an experienced Event Specialist for a direct hire opportunity in Bothell, WA. This role is ideal for a highly organized event professional who enjoys bringing ideas to life, managing details, and creating seamless experiences for clients, attendees, speakers, and internal stakeholders.

The Event Specialist will plan, coordinate, and execute a variety of events, including seminars, client events, conferences, workshops, and special programs. This position offers the opportunity to work in a collaborative, fast-paced environment where creativity, precision, vendor coordination, and strong communication are essential to success.

This is a strong opportunity for someone who thrives in event planning and promotional marketing, values teamwork, and wants to contribute to high-quality events that support engagement, brand visibility, and organizational goals. The work environment is well suited for a motivated professional who appreciates supportive leadership, cross-functional collaboration, and the ability to take ownership of events from concept through post-event evaluation.

Key Responsibilities

- Plan, coordinate, and execute seminars, conferences, client events, workshops, and other special events from concept through completion.
- Develop event timelines, logistics plans, project schedules, registration processes, and attendee communications to ensure a smooth event experience.
- Coordinate venues, catering, transportation, accommodations, audiovisual needs, entertainment, signage, presentations, and event materials.
- Source, negotiate with, and manage vendors, venues, caterers, speakers, and service providers to ensure quality, budget alignment, and timely delivery.
- Manage on-site event operations, including setup, guest check-in, speaker coordination, vendor communication, troubleshooting, and staff support.
- Track event budgets, evaluate event performance, gather attendee feedback, and recommend improvements for future events.

Compensation and Benefits

- Direct hire opportunity.
- Salary range: $70,000 to $80,000 per year.
- Location: Bothell, WA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Plan and execute professional events, including client events, seminars, conferences, workshops, and special programs.
- Manage event timelines, logistics, registration, attendee communications, and on-site execution.
- Coordinate vendor relationships, venue requirements, event materials, travel logistics, and budget tracking.
- Support event marketing, promotional communications, branding, signage, and post-event reporting.

- 5+ years of professional event planning, event management, or event coordination experience.
- Experience coordinating vendors, venues, catering, audiovisual services, speakers, travel, lodging, and event logistics.
- Strong project management skills with the ability to manage multiple events, deadlines, and competing priorities.
- Ability to develop and manage event budgets, track expenses, negotiate pricing, and maintain accurate records.
- Excellent communication, organization, problem-solving, time management, and attention to detail.
- Proficiency with Microsoft Office Suite.
- Experience with CRM systems.
- Ability to work independently and collaboratively in a fast-paced environment.
- Valid driver’s license and reliable transportation.
- Ability to lift and carry up to 35 pounds.
- Ability and willingness to travel for events, including occasional overnight travel.

Preferred Qualifications

- Salesforce experience.
- Familiarity with Adobe Photoshop and Adobe InDesign.
- Experience creating or editing event-related marketing content.
- Experience supporting event promotion through email campaigns, social media, and other marketing communication channels.