Accounts Receivable Specialist

JOB TITLE: Accounts Receivable Specialist

JOB CLASSIFICATION: Full-time

STATUS: Full-time; Exempt

PROGRAM: Finance

LOCATION: Ridgeland, MS

REPORTS TO: Director of Finance

PRIMARY   RESPONSIBILTIES :

This position plays a key role in maintaining the financial health and operational stability of the organization. This position is responsible for managing all accounts receivable functions and revenue tracking with accuracy and timeliness. The position ensures that all invoices are submitted correctly, payments are collected promptly, and revenue is recorded in compliance with grant requirements and accounting standards.

ESSENTIAL DUTIES:

1. Prepare and submit invoices for grants, contracts and program services.

2. Maintain an organized billing schedule and ensure timely submissions.

3. Gather and verify all supporting documentation for revenue entries.

4. Collect and post memorandums from staff to ensure all revenue entries are accurate and properly supported.

5. Monitor the accounts receivable aging report and follow up on outstanding balances.

6. Assist with revenue forecasting and financial reporting for appropriate staff. 

7. Prepare information for drawdowns, reimbursements, and grant billing cycles.

8. Build and maintain positive relationships with funders, partners and internal stakeholders.

9. Assist with data entry, filing and document retention.

10. Provide support during budget preparation, month end reporting, year-end reporting, auditor requests, and financial reviews.

11. Support compliance with organizational policies and funder requirements.

12. Other duties as assigned by Supervisor.

KNOWLEDGE/EXPERIENCE: 

1. Bachelor's degree in Accounting, Business or related field.

2. Experience in accounts receivable and general accounting practices.

3. Experience in Sage Intacct or similar financial management systems.

SKILLS/ABILITIES:

1. The ability to work independently and in team environments.

2. Ability to work effectively with staff, clients, and external agencies.

3. Proficiency in accounting and Office software.

4. Strong communication and customer service skills.

5. Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.

6. Professional demeanor with a commitment to creating a positive client, guest and staff experience.

LICENSES/CERTIFICATIONS: N/A