Procurement Expeditor

Procurement Expeditor

We are currently seeking resumes from qualified, responsible, self-sufficient, energetic procurement expeditors for our Houston, Texas office. The ideal candidate will be motivated to develop and build their personal knowledge and skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and a salary commensurate with experience.

Job Description

The procurement expeditor ensures the timely delivery of materials, equipment, and subcontracted services required for solar construction projects. This role tracks and drives purchase orders from issuance through delivery, coordinating with suppliers, logistics, and site teams to prevent schedule delays and work stoppages. The position requires full-time work at the client's offices.

Key Responsibilities

• Expedite purchase orders (POs): Monitor open POs, confirm supplier acknowledgment, and keep committed delivery dates aligned to the project schedule.
• Track critical/long-lead items: Maintain a tracker for high-risk materials (e.g., structural steel, MEP equipment, finishes) and escalate risks early.
• Supplier follow-up and coordination: Communicate regularly with vendors on manufacturing status, readiness, dispatch, and expected arrival.
• Logistics and delivery coordination: Arrange/confirm shipping, delivery windows, site access requirements, unloading needs, and delivery documentation.
• Site receiving support: Coordinate with on-site (project) owner's representative team to ensure proper receiving; resolve discrepancies (shortages, damages, wrong items).
• Documentation control: Maintain complete records (requisitions, quotes, POs, acknowledgments, packing lists, delivery notes, invoices, warranties, certificates).
• Manage changes and substitutions: Support approved material substitutions, PO revisions, and change documentation as needed.
• Issue resolution and claims: Handle late deliveries, partial shipments, damage claims, returns, and credit notes; follow corrective actions with suppliers.
• Compliance and spec adherence: Verify items meet specifications, approved brands, and required quality/HSE documentation.
• Reporting: Provide weekly/daily status reports on open POs, delayed items, and risks to procurement and project teams.

Key Performance Indicators (KPIs)

• On-time delivery (OTD) / on-time-in-full (OTIF)
• PO cycle time and expediting lead time
• Number/severity of material-related schedule impacts
• Aging of open POs and closure rate
• Supplier performance (late deliveries, responsiveness, quality issues)

Reporting Line / Interfaces

• Reporting to owner's procurement manager.
• Works closely with project management, site/construction team, warehouse/logistics, engineering, QA/QC, and suppliers.

Job Qualifications (Education, Experience, and Skills)

• Minimum education: bachelor's degree in business, supply chain management, or logistics.
• Minimum of three (3) years of procurement experience in renewable energy firms. Five (5) years of procurement experience in renewable energy firms is preferred.
• Experience in procurement/expediting within construction or industrial projects.
• Strong follow-up, organization, and stakeholder management skills.
• Ability to read and understand POs, delivery terms (Incoterms), lead times, and basic technical specs.
• Proficiency in MS-Excel.
• Strong communication and problem-solving; ability to work under schedule pressure.

Competencies (To perform the job successfully, an individual should demonstrate the following competencies)

• Communicative – interacts openly with others; can maintain relationships, works well independently or with a team.
• Consultative - consults with other disciplines as needed; tolerates different perspectives or opinions.
• Decisive & action oriented - has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive.
• Flexible - adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction.
• Analytical – uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver.
• Conscientious and organized – believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented.

Working Conditions and Environment

Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect.

TYPSA, Inc. Culture

• Thinking toward future company and personal growth
• Yielding equity, inclusion, and diversity
• Passionate supporter of clients and teammates
• Shared comradery
• Action oriented and flexible

TYPSA, Inc. Benefits

TYPSA, Inc. offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, paid-time-off, and a 401(k) plan.

TYPSA, Inc. Overview

TYPSA in the United States is a multi-discipline engineering and environmental consulting firm assisting public and private clients in planning, developing, designing, constructing, and maintaining critical infrastructure projects across the United States. With offices in Arizona and California, TYPSA provides local expertise with the backing of a global network.

Originally established in 1992 as AZTEC Engineering Group, Inc., the company began as a two-person DBE firm and grew into a trusted corporation serving clients nationwide. In 2006, AZTEC joined TYPSA Group, an international leader in engineering, architecture, and environmental consulting headquartered in Spain with more than 60 offices worldwide.

Today, as TYPSA in the United States, we proudly carry forward the AZTEC legacy while connecting our clients to the resources, innovation, and international experience of the TYPSA Group. This integration allows us to deliver tailored local solutions with the depth and reach of a global firm.

TYPSA, Inc. is an equal opportunity employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law.