Accounts Payable Specialist

Job Description

Position Title: Accounts Payable Specialist

Wage: $21.00-$24.00 per hour

Hours: 8:00am-5:00pm (Mon-Fri)

Keep the numbers moving and the business running. We're looking for a detail-driven Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in keeping financial operations accurate, organized, and on schedule. In this role, you'll be the key link between vendors, accounting, and internal departments, managing high-volume invoice processing, resolving discrepancies, maintaining payment records, and ensuring timely vendor payments.

If you have strong Accounts Payable experience, exceptional attention to detail, and enjoy solving problems while meeting deadlines, this is an opportunity to join a team that values accuracy, accountability, and collaboration. Bring your accounting knowledge, organizational skills, and commitment to excellence to a role where your work directly supports the success of the entire organization.

Accounts Payable Specialist Responsibilities include but are not limited to:
- Sort, date stamp and file all incoming AP paperwork includes both hard copy received and emails.
- Obtain appropriate approvals for AP invoices per policy.
- Process and properly code all invoices according to chart of accounts, reviewing for accuracy and attaching all matching all receiving/approval documentation.
- Research and resolve invoice discrepancies and issues with appropriate department or vendor.
- Prepare and perform AP check runs from approved list.
- Print AP checks for mailing and process electronic vendor payments as approved.
- Maintain AP Paid Files.
- Maintain AP prepaid account weekly and finalize before month-end.
- Correspond with vendors and respond to all inquiries in a timely manner.
- Prepare key performance indicators (KPIs) as required.
- Process petty cash requests.
- Prepare annual 1099 reports.
- Complete daily AR cash log daily.
- Maintain 'Received but Not Invoiced' report and resolve discrepancies.
- Cross train in Accounts Receivable as back-up.

Accounts Payable Specialist Requirements:
- Associate's degree in Accounting, Finance, or a related field (or equivalent operational experience) preferred.
- Minimum of 2+ years of comprehensive, hands-on full-cycle Accounts Payable experience (high-volume background preferred).
- 1-2 years of supportive General Ledger accounting experience, including journal entries and account reconciliations.
- Prior exposure to transactional data flows within a manufacturing environment is preferred.

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About us:
QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the United States. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment. Hiring immediately!


Why Work with QPS?
- Access to sought-after positions with leading employers
- Dedicated placement specialists who will guide you through every step of the job search process


Best of all, our job matching and resume assistance services are 100% free to job seekers and we will never ask you to pay a fee!


Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for employment purposes and is handled securely in accordance with our privacy policy.


We are proud to be an equal opportunity employer.