Admission Associate

Position Summary Chadwick School seeks a relational, strategic, and mission-driven leader to serve as the Admission Associate, playing an essential role as a member of the admission team, serving as a primary point of contact for prospective parents, students, and the community. This position combines data management, guiding prospective families through the admission process, and general office support. Operating in a collaborative, energetic, and close team atmosphere, the Admission Associate ensures warmth, integrity, and excellent communication in every interaction. Responsibilities Serve as a visible, welcoming, and trusted presence for prospective families in person, over the phone, and via email. Act as the first point of contact for families navigating the admission process, answering questions and connecting them to relevant staff. Regularly engage with prospective families, providing timely, thorough, and persuasive communication about the people, programs, and opportunities at Chadwick. Collaborate with colleagues in the admission office and other school departments to enhance the overall admission experience and contribute to the school’s strategic goals. Maintain accurate records and data related to prospective and admitted students, ensuring timely and efficient communication. Admission Operations & Database Management Serve as the admission coordinator, helping families complete the admission process and managing all application files, materials, and records. Maintain the admission office database (Veracross) and partner with the database administrator to prepare reports as needed, working extensively with substantial data daily. Maintain accurate records and data related to prospective and admitted students. Maintain the calendar for all members of the admission team and coordinate scheduling with other constituencies on campus and off to aid in the scheduling of meetings and events. Office Administration & Event Support Oversee daily office functions, including answering admission phone calls, scheduling appointments, ordering supplies, preparing mailings, assisting with events and functions, and maintaining shared/work space. Coordinate comprehensive event logistics, including submitting set‑up requests, arranging food services, and managing the registration table to ensure all admission events run smoothly. Serve as an onsite administrator for admission-related entrance exams (occasional weekend evaluations required). Send regular email communications, including event confirmations and reminders, and manually distribute marketing campaign emails. Associated Responsibilities Be on campus from approximately 7:45a.m. until 3:45p.m. on days when school is in session; have flexibility to work evenings and weekends for events and admission-related activities. Model the Chadwick Core Values and foster joyful, inclusive learning and collaborative environments. Attend all faculty and staff meetings and professional development days. Represent Chadwick at appropriate professional meetings (e.g., LAIS, EMA, AISAP, NAIS). Read and follow employment and academic policies outlined in the relevant handbooks. Perform other duties as required by the Director of Enrollment Management or assigned. Qualifications Bachelor’s degree required. Experience in admissions or recruitment within an independent school or college preferred; experience in office administrative and customer service roles also considered. Well‑developed organizational and interpersonal skills, with the ability to manage multiple tasks and projects concurrently. Excellent oral and written communication skills and interpersonal abilities. Positive, flexible, and collaborative colleague with a sense of humor and willingness to work in a close, team‑oriented atmosphere. Self‑starter who enjoys building partnerships and relational approaches with families. Familiarity with Admission Office CRMs (ideally Veracross), Microsoft Office Suite, Google Suite, and Zoom. Demonstrated ability to hold information in confidence and set appropriate limits. Understanding of and commitment to Chadwick’s Mission and Core Values. Ability to be on campus from approximately 7:45a.m. until 3:45p.m. on days when school is in session, with flexibility to work evenings and weekends for events and admissions‑related activities. Must pass or clear required health and background checks. Compensation Hours: $33.00 to $39.00 per hour based on experience and qualifications. Work Environment and Physical Requirement Required to lift and carry up to a maximum of 25lbs. Occasionally required to use hands to handle objects, touch tools, reach, climb stairs, bend, stoop, twist, lift, reach, push, pull, grasp, balance, kneel, crouch, crawl; also talk and hear. Walking and being outdoors for somewhat extended periods of time on a regular basis is part of the job, as the school sits on 45acres. Requires near and far vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Extensively use telephone, computer, copier, and other office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees may be exposed to weather conditions; noise level moderate. Clearances Required screenings: TB assessment. Mandatory clearance: Livescan background check. Equal Employment Opportunity Statement By submitting an Employment Application, I hereby understand and agree that consistent with its obligations under Education Code Section 44051 subd. (a)(2) and as a part of the application consideration process, Chadwick School will contact each Educational Employer and inquire about your employment history including, without limitation, whether I was the subject of any credible complaints of, substantiated investigations into, or discipline for, egregious misconduct, as defined in Education Code Section 44932, subd. (a)(1). #J-18808-Ljbffr Chadwick School