Clinical Research Coordinator

Job Description

Job Description

Job Title: Clinical Research Coordinator

Job Description

The Clinical Research Coordinator coordinates and oversees the clinical operations of assigned clinical trials, ensuring compliant study conduct in alignment with all relevant local, federal, and state regulations and institutional policies. Working under the general supervision of the principal investigator, this role serves as a central liaison among investigators, clinical research nurses, regulatory specialists, sponsors, and study participants. The coordinator supports feasibility assessment, protocol implementation, subject enrollment, data integrity, and financial compliance, contributing directly to high-quality patient care and successful research outcomes.

Responsibilities

• Act as liaison between principal investigators, sub-investigators, clinical research nurses, and regulatory specialists on all regulatory issues and protocol changes.
• Collaborate with the principal investigator, clinical team, and research staff to review proposed studies for feasibility and evaluate potential competition with existing protocols before submission.
• Review studies with the principal investigator and/or clinical research nurses to develop a budget outlining standard-of-care versus research-related costs.
• Finalize budget drafts in collaboration with the budget coordinator and clinical research finance to ensure appropriate billing for clinical trial activities.
• Review proposed study protocols to assess sample collection processes, data management plans, and potential subject risks.
• Oversee subject enrollment to ensure informed consent is properly obtained, documented, and maintained according to regulatory and institutional requirements.
• Coordinate research activities including scheduling laboratory tests, radiology procedures, and other medical examinations required by study protocols.
• Work with the study team to draft and create study-specific orders, billing templates, and study calendars as necessary.
• Schedule subjects for appointments, procedures, and inpatient stays in accordance with protocol requirements.
• Monitor all study activities to ensure strict compliance with study protocols and all applicable local, federal, and state regulations, as well as institutional policies and Standard Operating Procedures.
• Register protocol patients with appropriate statistical centers or cooperative groups as required by the study.
• Track enrollment status of subjects and document dropout information, including reasons for withdrawal and subject contact efforts.
• Serve as the principal investigator’s representative when appropriate, including communicating with sponsors, institutional review boards (IRBs), and other medical personnel.
• Maintain accurate, complete, and up-to-date records for each protocol and each patient in the clinical trial management system and any other required systems, in collaboration with clinical research nurses.
• Work closely with clinical research finance teams to ensure that study-related clinical trial activities are billed correctly and in accordance with the study budget.
• Schedule, coordinate, and prepare for sponsor monitoring visits, ensuring all supporting documentation and records are adequate and available.
• Meet with sponsor monitors during site visits, address findings, and resolve issues identified during monitoring.
• Maintain ongoing contact with sponsors to schedule and coordinate site visits and respond to questions regarding incomplete or missing data.
• Ensure compliant maintenance of all required records of study activity, including case report forms, drug dispensation records, and regulatory documentation.
• Oversee and direct the requisition, collection, labeling, storage, and shipment of specimens according to protocol and regulatory guidelines.
• Prepare for and participate in quality assurance audits conducted by study sponsors, federal agencies, or designated review groups.
• Prepare study-related documentation such as protocol worksheets, procedural manuals, adverse event reports, IRB submissions, and progress reports.
• Identify protocol-related problems, inform investigators of issues, and assist in resolving problems, including contributing to protocol revisions when needed.
• Organize and manage space for study equipment and supplies to ensure efficient and compliant study operations.
• Participate in the development of study protocols, including guidelines for administration procedures and data collection processes.
• Contact outside health care providers and communicate with subjects to obtain follow-up information and ensure accurate long-term data collection.
• Review relevant scientific literature, participate in continuing education, and attend conferences or seminars to maintain current knowledge of clinical research practices and issues.
• Collaborate with investigators to prepare presentations and reports summarizing clinical study procedures, results, and outcomes.
• Support clinical operations and contribute to evaluating patient care within the context of oncology and other clinical research areas as assigned.

Essential Skills

• BA/BS degree in a science or healthcare-related field.
• Minimum of 2 years of experience in a Senior Clinical Data Coordinator or Senior Regulatory Specialist role, or at least 4 years of related experience in clinical research.
• Strong attention to detail with a focus on accuracy and data integrity.
• Customer service orientation with the ability to support and communicate effectively with patients, clinicians, and sponsors.
• Ability to work independently and as part of a team while managing multiple deadline-driven tasks in a dynamic environment.
• Excellent organizational skills, including the ability to prioritize and coordinate complex study activities.
• Strong presentation skills for communicating study information to investigators, sponsors, and regulatory bodies.
• Effective documentation skills for maintaining comprehensive and compliant study records.
• Excellent interpersonal skills for building collaborative relationships with clinical and research stakeholders.
• Excellent written and verbal communication skills for preparing reports, correspondence, and regulatory documents.
• Proficiency with computer systems, including Microsoft Office and/or Google Suite platforms.

This is a Contract to Hire position based out of Paramus, NJ.

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Paramus,NJ.

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.