Proposal Coordinator

Description We are seeking a detail-oriented and deadline-driven Pursuit / Proposal Coordinator to lead and support proposal efforts for public and private sector opportunities. This role is responsible for coordinating, writing, and producing compelling, compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services. The ideal candidate thrives in a fast-paced, collaborative environment, enjoys managing complex deliverables, and knows how to turn technical information into clear, persuasive content. Traits of an Ideal FOCUS Team Player: Detail-oriented with a strong commitment to quality and accuracy Self-starter who can manage tasks independently while collaborating with technical teams Comfortable working with engineers, surveyors, and subject-matter experts Calm under pressure and adaptable to shifting priorities and tight deadlines Curious, coachable, and eager to improve pursuit strategies and outcomes Requirements Responsibilities: Proposal & Pursuit Management Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals Writing & Content Development Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries Translate technical information into clear, client-focused, and persuasive messaging Ensure proposals reflect the firm’s brand voice, differentiators, and win themes Proofread and quality-check all materials for clarity, consistency, grammar, and compliance Graphics & Production Coordination Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads Ensure adherence to agency-specific submission platforms and requirements Content & Process Management Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes Required Qualifications Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience) 2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry Strong writing, editing, and proofreading skills Experience working with RFPs, RFQs, or formal proposals Exceptional organization and time-management skills with the ability to manage multiple deadlines Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat) Preferred Qualifications Experience in civil engineering, surveying, construction, architecture, or related technical fields Familiarity with government procurement processes and public agency proposals Experience with CRM or proposal management software (e.g., Deltek, OpenAsset, Cosential, etc.) Basic understanding of graphic design principles and proposal layout Experience supporting interview preparation or presentation development Why Join Us Work on meaningful infrastructure projects that shape communities Collaborate with experienced engineers, surveyors, and marketers Opportunity to grow into a senior proposal or pursuit leadership role Supportive, team-oriented culture that values both technical excellence and storytelling What we bring to the table: Paid time off accrued upon hire and increases with set benchmarks 13 paid holidays with opportunities to earn more for meeting company goals Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period. Access to dental, vision, life, and other insurance benefits after the probationary period 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future Employee Assistance Program (We are here to support you) Employee and family engagement activities Employee recognition $10,000 life insurance policy 100% paid by FOCUS A fulfilling and genuine work environment In-house training and mentoring program Many opportunities and resources for personnel development Winner of the 2022-2025 Top Workplace award, 2024 & 2025 Utah’s Best Companies to Work For award, and 2026 Best of SLC. All employment offers are contingent upon acceptable drug screening, a clean motor vehicle record, and criminal background check. Focus Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law. #J-18808-Ljbffr