High School Program Associate

Position Overview Program Associate reports to the Program Manager, supporting the Post‑School (OST) department in East Harlem. Full‑time 40 hours per week. Salary $62,400.00, commensurate with experience. FLSA status: Non‑Exempt. Comprehensive benefits package offered. Key Responsibilities Supports data management, compliance, classroom & staff coordination. Data System Management: Serve as site‑level expert for DYCD Connect and EZChildTrack, enter and audit all activities, assign student rosters, ensure 100% data accuracy and submit work scope. Attendance Oversight: Monitor and audit daily attendance, generate weekly reports, reconcile discrepancies. Compliance Record‑Keeping: Maintain audit‑ready student files, collect missing medical paperwork, update family contact info per DOHMH and organizational standards. Reporting & Analytics: Create and present weekly operational snapshots to Program Manager, covering enrollment trends, chronic absenteeism, and supply needs. Family Communication & Engagement: Serve as primary liaison for families, manage day‑to‑day communications via email, text, phone. Staff Coaching & Culture: Support instructional staff in creating positive, youth‑centered classroom environments. Showcase Coordination: Assist staff with PBL ideation and logistics for end‑of‑trimester showcases. Transition Management: Lead daily transition from school‑day instruction to enrichment programming. Instructional Liaison & Partnership Coordination: Facilitate sharing of student progress data between school‑day teachers, internal tutors, external consultants. Classroom & Trip Support: Provide coverage during staff absences and lead field trips, ensuring safety and ratio compliance. Daily Meal Logistics: Distribute breakfast, lunch, snacks; document meal counts for CACFP compliance. Facility Maintenance & Mail: Conduct daily mailroom checks, maintain email and Google Calendar, track events and staff time‑off. Safety Protocols: Manage attendance logs, fire drill logs, emergency contact binders. Purchasing & Expense Tracking: Facilitate procurement of supplies and events, track orders, maintain expense log within budget. Departmental Budget Support: Assist with site‑level budget tracking, expense reporting, receipt submission. Licensing & Standards: Support compliance with DYCD Connect and DOHMH standards, maintain signage and documentation. Other Duties: As assigned by Program Manager or Operations Team. Qualifications Age 18 or older. High School Diploma or GED; at least 30 college credits or an Associate’s degree in Data Systems, Business Administration, or a related field. At least two years of office experience. Experience working with diverse populations. Commitment to continuous improvement and professional development. Proficiency with non‑profit data management tools such as DYCD Connect, EZChildTrack. Strong knowledge of Google Suite and Microsoft Office (Excel, Word). Project and task management skills, including deadline adherence, budget management, data analytics reporting. Excellent written and verbal communication skills. Benefits Comprehensive benefits package includes health, dental, vision, retirement, paid time off, professional development opportunities, and a collaborative, equity‑focused workplace. #J-18808-Ljbffr East Harlem Tutorial Program