HR Assistant

Rewards of Working at Caddell –Paid vacations, company-paid holidays, company-funded medical insurance. Company joint funding of dental and vision insurance, life and disability plans to full-time employees, 401k match, gym membership reimbursement, and use of company condominiums.

Position summary

The HR Assistant keeps HR’s daily work running accurately and on time, handling the high-volume, routine tasks that every new hire, employee update, and company program depends on. This is an entry-level, behind-the-scenes role for someone who takes pride in getting the details handled well.

What you will do

HR data entry and records (about 35%)

• Performs HRIS entry of approved personnel action forms and employee updates within the turnaround standard.
• Performs scanning, filing, and maintenance of personnel, onboarding, and benefits files.
• Performs corrections from routine data checks and the HR Operations & Onboarding Specialist’s monthly audits, using standard procedures.
• Prepares receipts and back-up for HR purchasing card transactions for reconciliation with Accounting.
• Prepares documents and records for internal audits when requested.
• Tracks and communicates annual vacation rollover for applicable employees per policy.

Onboarding and offboarding support (about 30% of time)

• Prepares new hire and rehire files, welcome packets, and orientation materials using checklists.
• Performs standard pre-hire communications and reminders using approved templates.
• Tracks pre-hire requirements (paperwork, background checks, drug screens) and routes anything missing to the HR Operations & Onboarding Specialist within 1 business day.
• Supports orientation sessions: including but not limited to scheduling, reserves rooms, and sets up materials.
• Owns the welcome kit and Welcome Experience inventory, reordering supplies when stock is low.
• Performs Form I-9 document collection and filing.
• Performs offboarding checklists tasks assigned by the HR Operations Specialist or HR Generalist.

Employee programs logistics (about 20%)

• Performs ordering, receiving, tracking, and delivery of employee service awards for the recognition program.
• Performs logistics for the annual Holiday gift campaign.
• Performs logistics for the Veterans Day celebration.
• Tracks submitted employee referrals and sends referral awards approved to Payroll.

Administrative and site support (about 15%)

• Owns ordering and confirming required compliance postings at the office and every project site, including new sites after transfers.
• Owns answers to routine employee and benefits questions (deadlines, forms, ID cards) and maintains the benefits issue log. Routes carrier and claims issues to Alliance, and routes sensitive matters (leave, disability, complaints) to the HR Generalist the same business day.
• Supports distribution of HR internal communications.
• Owns distribution of insurance cards to employees and email communication.
• Owns general HR administrative support, including mail, supplies, and meeting scheduling.

What We Expect

Accountability is part of The Caddell Way, and our employees share a strong work ethic and a positive team environment. We recommend 0 to 2 years of office or administrative experience, with a high school diploma required and an associate’s or bachelor’s degree preferred.

Required

• High school diploma or equivalent.
• Some office, administrative, customer service, or data entry experience is helpful; internships and part-time roles count.
• Fast, accurate typing and data entry, with strong attention to detail.
• Ability to create and format Word documents, enter and organize data in Excel, and manage email and calendars in Outlook.
• Escalates issues, outlining the concern, actions taken, and support needed.
• Proactively resolves assigned items and maintains ownership and follow-through when escalation is needed.
• Comfort doing repetitive tasks at high volume while keeping quality steady.
• Ability to handle confidential employee information with discretion.
• Reliability: consistent attendance and follow-through on deadlines.

Preferred

• Associate’s or bachelor’s degree in HR, business administration, or a related field.
• Experience with an HRIS or any database-style system.
• Exposure to HR, payroll, or construction industry office work.
• Interest in a long-term HR career (the aPHR certification is a good first step).
• Working Conditions – Office setting, full-time
• Reporting Structure – HR Operations & Onboarding Specialist

While the salary range is typically between $38,800-$58,200 annually, applicants are encouraged to share compensation expectations as part of the application process. Caddell honors prior experience, education, and qualifications of applicants in order to make attractive and competitive offers.

Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee! We’re large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.

Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations.