Administrative Specialist

Job No: 503759 Work Type: Staff Full Time (1500 hours or greater) Location: Dayton, OH Category: Research Institute Staff Department: Sustainment Bus Support Ser - 250723 Pay Grade: P1 - Exempt Advertised: July 28, 2026 Applications close: August 10, 2026 Position Summary: The University of Dayton Research Institute (UDRI) invites qualified applicants to apply for our Administrative Associate opening at our East River Road (ERR) facility in Dayton, OH! This positions primary responsibility will be to attend the reception desk, greet and direct visitors, and ensure security protocols are adhered to. This position is located at UDRI's East River Road (ERR) facility in Dayton, OH. The ERR administrative associate’s primary responsibility will be to attend the reception desk, greet and direct visitors, and ensure security protocols are adhered to. Additionally, the administrative associate, with limited supervision, will manage reservations and preparations for internal/external meetings, events, and tours in a high-paced environment. Other duties will include, but are not limited to, ensuring conference rooms are clean, stocked, and organized, ordering and maintaining office and kitchen supplies, completing onboarding tasks for new employees, and performing various administrative functions as assigned. Requires professional interaction with contractors and customers and consistent discretion and good judgment throughout all activities. Minimum Qualifications: High School Diploma or GED 4+ years' relevant experience in an administrative role 1+ years’ of experience regularly scheduling/deconflicting meetings/events on the calendars of other staff members or facility spaces Experience with preparing for events, tours, or large meetings Ability to occasionally work early mornings and evenings to accommodate event schedules Full proficiency in MS Outlook, Word, Excel, and PowerPoint Organizational and time management skills to effectively manage various activities and ensure accurate task completion Ability to exercise independent thinking and problem solving Ability to effectively adapt to and leverage changing technology Effective and clear written/verbal communication skills with customers/team members at all levels Ability to work as a team player, interacting with customers and personnel at all levels Ability to work independently, with little supervision, while adhering to documented processes, policies, and procedures Attention to detail Consistent, professional dress and manner Due to requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. Citizen Preferred Qualifications: Associate's degree or higher in relevant field 5+ years' relevant experience in an administrative role Working knowledge of OneDrive, MS Office 365 online, and SharePoint Working knowledge of Adobe Acrobat Pro Experience writing, editing, and/or formatting procedural documents. Experience and knowledge of UD and UDRI systems Experience and knowledge of technical and military terminology Ability to work on a multi-disciplinary team Experience supervising student workers, volunteers, or peers Special Instructions to Applicants: To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet. Closing Statement: Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973. Staff Full Time (1500 hours or greater) 1 #J-18808-Ljbffr