Clerical/Admin - Administrative Assistant

Administrative Services Professional, Business and Government Outreach (Part-time) Join a mission-driven team at UWGreen Bay as a part-time Administrative Services Professional, Business and Government Outreach, where your work directly advances access to education and strengthens partnerships across Northeast Wisconsin. In this dynamic role, you will provide high-level administrative support to the Associate Director and outreach team, helping deliver non-credit trainings, customized workforce solutions, certificate programs, and conferences that empower learners and organizations. Guided by UWGreen Bay's strategic prioritiesexpanding educational access, fostering community engagement, and driving regional impactyou will play a critical role in ensuring these programs run smoothly and effectively. This position is ideal for a proactive professional who thrives in a collaborative, fast-paced environment and is energized by technology and service. You will coordinate departmental operations, support program logistics, and serve as a key moderator for virtual training sessionsmanaging online platforms, supporting presenters, and enhancing participant engagement. Grounded in UWGreen Bay's core valuesAdvance Fearlessly, Empower Success, Provision Access, Build Community, and Express Gratitudeyou'll contribute to a culture where innovation, inclusion, and partnership are celebrated. If you are passionate about making an impact and believe in the power of education to transform livesTogether, We Rise. Key Job Responsibilities Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Prepares and audits complex records, edits documents, creates events in registration software and reviews work done by others Maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Serves as a backup to the primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Moderates virtual conferences and assists in the training of instructors Required Qualifications Advanced knowledge of Excel and desktop software, virtual delivery platforms, website tools, social media, and the Internet Preferred Qualifications Associate or bachelor's degree Highly organized, flexible, self-directed individual with the ability to navigate complex virtual delivery challenges and develop new innovative approaches Excellent interpersonal communication and social skills necessary to navigate diverse community settings, partnerships, and individuals Ability to work independently and be a part of a team working in collaborative efforts Proven problem-solving ability Conditions of Appointment Position is a part-time (50%) University Staff appointment. This position will be based out of the Green Bay campus and the selected candidate will work with the position supervisor to set a schedule. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request. A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. How to Apply: Click the Apply button and follow the prompts on the screen. Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents: Cover letter Resume Application Deadline: To ensure consideration, please submit application materials by Sunday, July 19, 2026. Contact Information: If you have any questions, need accommodations, or submitted your application with missing materials, call or email: Human Resources Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io The Successful Candidate The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence. In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource. Benefit Details The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation. In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type. For more details, please review the benefit quick guide linked below. UW System Employee Benefits Brochure Total Compensation Estimator Employee Misconduct All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked. Confidentiality Statement The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7). Annual Security Report For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at View phone number on click.appcast.io). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.