Executive Assistant

Executive Assistant - Agency Administration Support

We are seeking an experienced Executive Assistant to support Senior Leadership at the federal client. This is a high-visibility, fast-paced role providing administrative and procurement support to senior executives within a federal environment.

Position Overview

The Executive Assistant will provide comprehensive administrative support to designated Senior Leaders and their offices. This role requires exceptional organization, communication skills, attention to detail, and the ability to manage multiple priorities in a professional federal setting. This is an onsite position at Headquarters in Washington, DC. Telework is not authorized except for episodic situations approved in advance.

Key Responsibilities

• Manage and prioritize high-volume workflow for Senior Leaders
• Schedule meetings, appointments, and special event participation
• Coordinate official appointments and maintain executive calendars
• Greet and escort visitors at Headquarters
• Maintain tracking systems for incoming correspondence and action items
• Draft and proofread correspondence, reports, and official documents
• Manage incoming and outgoing communications (email, phone, mail)
• Coordinate travel arrangements and process travel vouchers
• Maintain records, databases, and project tracking tools
• Support administrative projects, data calls, and workplace analysis
• Process internal ethics clearances for speakers and events
• Assist with procurement and acquisition processes under supervision
• Perform additional administrative duties as required

Required Qualifications

• 35 years of experience providing administrative and/or procurement support in a federal environment, international organization, or financial institution
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and professionalism
• Ability to work independently with limited supervision
• Ability to manage multiple deadlines in a fast-paced environment
• Bachelor's degree in Business Administration or related field preferred (not required)
• Must qualify for and maintain an active Public Trust clearance

Work Schedule

8-hour workday plus 45-minute lunch Core hours: 8:30 AM 4:45 PM Flexible start/end time within 8:00 AM 6:45 PM No work required on Federal Holidays or building closure days Travel is not anticipated

Additional Information

Government-furnished equipment provided Candidates must be approved by the Government prior to onboarding If you are a detail-oriented professional with federal administrative experience and the ability to support senior leadership in a dynamic environment, we encourage you to apply.