Convention Service Manager

DoubleTree Nashville, DoubleTree by Hilton Nashville Downtown, 315 4th Ave N, Nashville, TN 37219, USA We're in downtown Nashville, a five-minute walk from the row of honky-tonks and bars on Broadway. Famous attractions like Ryman Auditorium, Bridgestone Arena, and the Country Music Hall of Fame and Museum are within half a mile of our hotel. We feature live music on Thursday, Friday, and Saturday nights at our Fourth and U restaurant and bar. 343 Rooms, Full-Service Starbucks, 15,000 sq. ft. event space. SPIRE Hospitality is a management company specializing in creating memorable guest experiences and delivering best-in‑class service at our hotels and resorts across the country. We ensure you have the support, tools and opportunities you need to get the job done, grow as an individual, and excel in your hospitality career. We offer a comprehensive full‑time benefits package consisting of EARLY PAY OR EARNED WAGE ACCESS get paid before payday, medical, dental, vision, pet discount program, identity theft protection, pre‑paid legal support, flexible spending accounts, matched 401K, life, critical accident or illness, short‑ & long‑term disability, paid time off, wellness programs, wonderful hotel discounts and much more. Job Overview: To assist in the overall efficient operation of the Convention Services section within the Sales Department. Responsible for the efficient and professional coordination of any assigned convention or meeting group. Responsibilities Perform administrative duties relevant to account responsibilities in compliance with corporate guidelines. Document and organize detailed requirements of each function. Coordinate activities of various departments to service accounts, such as directing room service in the creation and delivery of VIP amenities. Communicate with sales, front office and reservations in order to coordinate and monitor guest room blocks and special reservation needs. Assign banquet/meeting rooms set up based on needs of clients, e.g. schoolroom. Review banquet personnel work to ensure accuracy. Monitor in house group activity assisting as needed such as organizing exhibit set up. Establish rapport with and entertain meeting planners while promoting hotel facilities and services. Conduct walking site inspections throughout property. Advise sales staff as to ability to accommodate client demands including phone requirements, fit of available space and materials such as booths. Assist sales staff in promoting hotel, developing leads and securing rebooking. Plan and conduct pre and post‑convention meetings with clients and respective departments. Document tracking of group activity. Access and input data into a computer system to generate account history reports. Assist banquet staff in room set up as necessary. Performs other related duties as assigned. Skills Knowledge of lighting and sound equipment and usage. Ability to utilize a computer system. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. Ability to read, listen and communicate effectively, both verbally and in writing. Ability to work flexible schedule, as well as being able to work shift standing on feet and walking throughout hotel or sitting for long periods of time. Assist in the selling of Catering and Banquet Events. Contribute to the prospecting efforts as assigned by the DOSM. Other Expectations Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. Upon employment, all employees are required to fully comply with rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulation will be subject to disciplinary action, up to and including termination of employment. Qualifications All employees must maintain a neat, clean and well‑groomed appearance (specific standards available). NOTE: While the list of essential duties is intended to be as inclusive as possible, there may be other duties that are essential to the position. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr