Purchasing Manager

Procurement Supervisor

Pay Range: $78,841.00 - $130,087.00

Supervisory Organization: AVP Procurement

Country: United States of America

Address: 1401 PACIFIC AVE

City: DALLAS, TX 75202

FLSA: Exempt

Professionals: 01 - Official Administrator (EEO-4-United States of America), 1B - Managers and Directors (EEO-SubCategory)

General Summary: Provides overall administration, planning, management and coordination of small purchases (&$25,000) and purchase/delivery order activities for the Dallas Area Rapid Transit Procurement Department.

Essential Duties and Responsibilities:

• Supervises workgroup personnel to include planning, organizing and assigning work, monitoring work quality and progress, training, and problem resolution. Evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
• Oversees the sourcing of quality goods and services on the open market via RFQ and the placement of purchase orders, as well as delivery orders against pre-established schedules/contracts. Performs periodic audits to ensure workgroup compliance.
• Investigates and identifies potential cost savings by developing vendor relationships, researching products/markets, reducing procurement costs, analyzing customer requirements, etc.
• Ensures that purchasing practices are compatible with state and federal laws, agency wide procurement rules and regulations, and established workgroup procedures and guidelines. Investigates alleged unauthorized procurement actions and makes recommendations to the Contracting Officer for resolution.
• Develops and maintains cooperative working relationships with customer departments. Promptly investigates and appropriately remedies complaints regarding delivery, quality and/or prices paid.
• Interfaces with current and potential vendors; ensures vendors meet agency requirements and that vendor problems are quickly and effectively resolved.
• Participates in development and implementation of Division objectives, short-and long-range plans, implements projects and programs to assist in accomplishment of established workgroup goals.
• Makes recommendations on use of existing computer systems and enhancements necessary to maximize work efficiency; develops workgroup key performance indicators (KPIs) and reports that reflect workgroup progress, show significant trends (changes) and/or ferret out issues.
• Manages specific small business purchasing programs. Acts as workgroup liaison at various small business outreach activities. May also serve on agency, division, department or agency-wide task forces and/or committees.
• Performs miscellaneous job-related duties as assigned.

Minimum Knowledge, Skills, and Abilities Required: Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

• Bachelors degree in Business Administration or a related field.
• Five (5) years progressively responsible experience in a small purchases environment to include three (3) years of supervisory experience. Comprehensive knowledge of public purchasing processes and associated local, state, federal, and other regulations.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of employees and vendors in a diverse community.
• Employee development and performance management skills.
• Ability to perform complex tasks and to prioritize multiple projects.
• Ability to develop and maintain recordkeeping systems and procedures.
• Excellent communication, interpersonal and negotiation skills.
• Analytical and creative skills to find solutions to workgroup problems.
• Intermediate level experience utilizing Purchasing software (preferably Lawson) and proficient in using Microsoft Office products (Excel, Word, etc.).
• Purchasing certification (ISM, NIGP, etc.) preferred.

Working Conditions: Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V

Open until qualified applicants are identified.