Program Coordinator Field Education

Program Coordinator

Classification: Full-Time, Exempt Program: Field Education – Multi-Campus (Jackson, Kelly, Murie) Reports To: Program Manager (assigned) Certification: WFR, CPR, AED (required) Work Schedule: 10-month Project Code: FE.Support

Position Purpose

The Program Coordinator is the daily face of Field Education for visiting schools, families, and partners. This role leads the hosting and facilitation of programs, ensuring each participant’s experience reflects Teton Science Schools’ mission and place-based education philosophy.

Coordinators manage day-to-day logistics, communication, and materials while maintaining a strong, positive presence across campuses and in the field. They serve as the essential link between Program Managers, instructors, and partners, making programs flow smoothly from planning through delivery and embodying the welcoming, inclusive spirit of TSS.

Responsibilities

Hosting & Program Delivery

• Serve as the primary host and point of contact for visiting groups, ensuring a welcoming, organized, and inclusive environment from arrival through departure
• Facilitate daily program logistics, including orientations, transitions, group movement, and communication between partners, instructors, and campus teams
• Maintain a visible and engaged presence on campus and in the field to ensure safety, responsiveness, and participant satisfaction
• Represent Teton Science Schools professionally with teachers, families, chaperones, and partners
• Support real-time problem-solving, risk management, and communication during active programs
• Coordinate pre-program logistics (schedules, rosters, itineraries, housing assignments, pre-visit communication)
• Prepare program materials, gear, and spaces before group arrival, and support post-program wrap-up and evaluation.

Field-Based Educator Support

• Spend significant time in the field supporting instructional teams, assisting with logistics, materials, and on-the-ground coordination
• Provide real-time coaching, logistical problem-solving, and instructional backup during high-intensity program days
• Translate field experience and participant feedback into updated teaching materials, tools, and learning sequences
• Ensure curriculum materials align with place-based education principles, science standards, and partner learning goals
• Contribute to a shared digital library of lesson plans, field site guides, and teaching resources used across campuses
• Support evaluation and reflection processes to continually improve program design and participant outcomes
• Model professionalism, inclusion, and adaptability in all interactions with staff and participants

Focus Area Leadership

• Lead one or more operational focus areas that support Field Education systems (e.g., DWCC, backpacking & camping systems, campus gear & teaching supplies, etc.)
• Maintain gear, field materials, and equipment readiness, ensuring organization, cleanliness, and safety
• Develop efficient systems for tracking, storing, and replenishing program materials across campuses
• Serve as the primary point of contact for assigned systems area and collaborate on maintenance and improvement

Campus & Team Stewardship

• Contribute to the care and readiness of campus facilities, field spaces, and shared community areas
• Support campus-wide projects, stewardship efforts, and hospitality initiatives that strengthen TSS culture
• Participate in Field Education team meetings, retreats, and professional development opportunities
• Foster a positive, solutions-oriented culture that aligns with TSS’s mission and values

Qualifications

• Demonstrated commitment to diversity, equity, inclusion, and belonging in education and the workplace
• Bachelor’s degree or equivalent professional experience in education, environmental science, or a related field
• Minimum of 2 years of experience in outdoor, experiential, or place-based education
• Experience coordinating or supporting logistics for youth, school, or community programs
• Strong interpersonal and communication skills, with an emphasis on relationship-building and participant experience
• Excellent organizational and time management abilities, including managing multiple priorities in dynamic environments
• Ability to work both independently and collaboratively as part of a team
• Comfort with public speaking, group facilitation, and engaging diverse audiences
• Proficiency in Google Workspace, Microsoft Office, and digital communication tools
• Wilderness First Responder (WFR), CPR, and AED certification (required or ability to obtain prior to start)

Working Conditions & Physical Requirements

• Primarily based at an assigned TSS campus, with regular work outdoors in variable mountain weather conditions
• Significant time spent on feet facilitating programs, moving between field sites, and assisting instructors and participants
• Occasional travel to other TSS campuses or program sites as needed
• Occasional evenings, weekends, or holidays required to support visiting groups and programs
• Ability to lift, carry, and move gear, supplies, and program materials up to 40 lbs
• Ability to hike up to 8 hours per day on uneven terrain at elevation while carrying a daypack
• Valid driver’s license and ability to safely drive 15-passenger vans for local and regional travel

This job description is not meant to state or imply that these are the only duties performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their manager in compliance with federal and state laws.