Senior Administrative Assistant- Las Vegas (part time)

Manage calendars and coordinate meetings across time zones and campus teams. Prepare and format briefing documents, slide decks, and reports (e.g., Board updates, campus support team feedback, and funder packets). Maintain task lists, deadlines, and follow-up systems to ensure projects remain on track. Support travel logistics, reimbursements, and credit card reconciliations. Draft and proofread correspondence, memos, and internal communications. Meeting & Coordination Support Schedule and coordinate weekly and monthly meetings for campus and national teams. Capture and distribute meeting notes, track action items, and ensure timely follow-up. Assist in preparing agendas, visual materials, and participant briefers. Support hybrid and virtual meeting facilitation (Microsoft Teams, Zoom, shared documents). Operations & Project Support Assist with document management, file organization, and version tracking in SharePoint and shared drive systems. Track key dates and deliverables for reporting cycles across campuses. Communications & External Relations Assist in compiling or formatting external communications (letters, invitations, follow-up messages). Help coordinate briefings or onboarding materials for new partners, donors, or visiting guests. Other Duties as Assigned: This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice. Requirements Hybrid structure with flexibility for occasional in-person events or meetings Some evening or weekend support may be required during events or national convenings BA/BS in relevant field preferred 5+ years’ professional experience with at least 3+ years’ experience supporting executives or senior leaders in a nonprofit, higher education, or philanthropic setting Familiarity with CRM or donor management tools (e.g., Salesforce, Raiser’s Edge, or similar). Excellent relationship management and interpersonal communication skills. Organizational mastery: Ability to juggle multiple projects with precision and timeliness. Strong written communication: Clear, professional, and detail-oriented writing and editing. Tech proficiency: Skilled in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and shared drive systems. Project coordination: Experience managing logistics, deadlines, and document workflows. Discretion and judgment: Handles confidential or sensitive information appropriately. Mission alignment: Deep commitment to Jeremiah Program’s mission of disrupting generational poverty for single mothers and their children. Timely and accurate completion of administrative tasks. Effective calendar and workflow management for the assigned Senior Executive Director. High-quality documentation, organization, and communication. Smooth coordination across multiple campus initiatives. #J-18808-Ljbffr