Administrative Coordinator

Job Description The Administrative Coordinator provides comprehensive administrative, operational, and compliance support at the site level. This role supports Site Managers by managing essential office functions, enabling leaders to focus on strategic activities, safety performance, client engagement, staffing accuracy, and operational excellence. This position is responsible for daily office administration, new hire onboarding support, communication with Education Services clients, data entry, attendance tracking, reporting, and compliance-driven tasks across multiple sites. The role ensures the accuracy, consistency, and completion of site-level information while maintaining high standards of organization and service. Pay: $18.00/per hour. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. 401(k) You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested. Benefits ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits: Staff & Mgmt Responsibilities Administrative & Office Support Performs all basic office administrative tasks, including answering phones, filing, data entry, ordering supplies, and maintaining office organization. Corresponds directly with Education Services clients, ABM staff, employees, and site partners. Tracks daily employee attendance, communicates missed punches, and assists employees with questions or concerns. Maintains safety records and digital/physical documentation for HR, operations, training, and payroll compliance. Supports Project Managers by managing daily, weekly, and monthly administrative tasks that support operational delivery. Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with staffing requirements. Hours Tracking, Payroll Input & Financial Accuracy Completes accurate Epay payroll inputs, including hours worked, PTO, shift changes, cross-site support, and retro adjustments. Ensures correct Epay Sub usage and supports documentation for shift swaps, added shifts, or cross-support labor. Recruitment, Onboarding & Talent Support Supports new hire onboarding, including I-9 coordination, new hire paperwork, site orientation, badge activation, and uniform distribution. Maintains onboarding checklists and hiring support documentation. Compliance, Governance & Reporting Ensures accurate completion of compliance requirements such as training updates, safety reporting, accident logs, roster reviews, and corrective actions. Communication & Coordination Serves as the administrative point of contact for the Project Managers. Coordinates communications between ABM teams, including HR, TA, Payroll, Finance, and BIT. Provides supervisors and shift leaders with organized, timely updates on rosters, schedule changes, and operational matters. Builds and maintains strong relationships with client and site-level stakeholders. Process Improvement Identifies opportunities to streamline administrative processes through standardization and improved workflows. Supports rollout and adoption of new systems, reporting tools, and governance updates. Provides field-level feedback to central teams to improve tool usability and reporting accuracy. Other Duties As Assigned Job duties may be modified at any time to support operational needs, compliance changes, or organizational initiatives. Qualifications Bilingual: English & Spanish High school diploma or GED required; associate’s degree or administrative certification preferred 1–2 years of administrative, operational support, or office management experience (experience in facilities, logistics, or distribution preferred) Proficiency in Microsoft Excel, Outlook, Teams, and data entry systems Strong ability to interpret and manage hours, payroll inputs, and staffing schedules Excellent written and verbal communication skills Highly organized with ability to manage multiple tasks and meet deadlines High attention to detail with consistent accuracy in reporting Ability to work effectively with Site Managers, HR, TA, and operations teams Self-motivated, reliable, and able to work independently Strong interpersonal skills and ability to work within a diverse workforce About Us ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM. For more information, visit #J-18808-Ljbffr