Accounts Receivable/Bookkeeper

Job Description

Job Description

The Billing/AR Administrator is responsible for managing the day-to-day billing and invoicing process to ensure invoices are prepared accurately, issued on time, and properly recorded. This position supports the finance and accounting functions by maintaining accurate billing records, monitoring outstanding invoices, resolving billing discrepancies, and communicating with customers, vendors, and internal departments as needed.

Billing and Invoice Processing

• Prepare, review, and issue customer invoices in accordance with company policies and contractual terms.
• Verify billing details, including pricing, quantities, purchase orders, service records, tax information, and payment terms.
• Process incoming vendor invoices and route them for appropriate review and approval, as applicable.
• Ensure invoices are entered accurately into the accounting system and distributed to the appropriate recipients.
• Track recurring invoices, billing schedules, and payment due dates.
• Make corrections to invoices and issue credit memos or revised invoices when authorized.

Accounts Receivable and Collections Support

• Monitor outstanding customer invoices and maintain accurate accounts receivable records.
• Follow up with customers regarding overdue payments and billing questions.
• Research payment discrepancies, short payments, duplicate invoices, and unapplied payments.
• Assist with payment tracking, account reconciliations, and aging reports.
• Escalate delinquent accounts and unresolved payment issues to management when necessary.

Accounts Payable and Vendor Coordination

• Review vendor invoices for completeness, accuracy, and appropriate supporting documentation.
• Verify purchase orders, receipts, and approvals before processing invoices for payment.
• Communicate with vendors and internal departments to resolve discrepancies.
• Maintain organized records of invoices, approvals, and payment documentation.

Qualifications and Requirements

• High school diploma or equivalent required; an associate degree or coursework in accounting, finance, or business administration is preferred.
• Previous experience in billing, invoicing, accounts receivable, accounts payable, or general accounting administration preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to handle confidential information with discretion.