Administrative Clerk DC

Position Summary ​ Performs clerical, administrative, and general office duties involving, typing, records and file maintenance, supply ordering, billing, mail distribution, and telephone reception. Assists the DC operations and leadership teams.

Position Description

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in preparing regular reports, gathering and summarizing data

• Collect and report consistent data

• Support communication and dashboard data

• Drive consistency with reporting with engagement

• Direct team activities by establishing task priorities, scheduling and tracking with Workday assignments, providing guidance, and ensuring the availability of resources

• Format information for internal and external communication including memos, emails, presentations, reports

• Answer and direct phone calls

• Organize and schedule appointments

• Write and distribute email, correspondence memos, letters, faxes and forms

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new products and vendors

• Maintain contact lists

• Book travel arrangements

• Submit and reconcile expense reports

• Provide general support to visitors

• Act as the point of contact for internal and external clients

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Communicates and/or coordinates information with various individuals and/or departments

• Tracking financial billing input and invoicing

• Conduct operations in compliance with OSHA standards

• Maintain a clean and organized workspace

• Meet company standards for productivity

• Able to work a flexible schedule including weekends and holidays

Qualifications

Education/Experience: High School Diploma or GED equivalent. 1-2 years of experience in a fast paced, warehouse environment. Knowledge of office management systems and procedures. Equivalent combination of education and experience will be considered.

Computer Skills: To perform this job successfully, an individual must have proficient experience in Microsoft Office programs including Word, Excel, and PowerPoint in particular.

Position Hiring Range

The hiring pay range provides a good faith estimate of the salary or hourly wage that Living Spaces expects to pay for the position upon hire. Pay will be determined by several factors, including, but not limited to: applicant's education, relevant work experience, knowledge, applicable and relevant skills and abilities, market demand, Company budget, as well as internal equity and alignment with geographic market data. Living Spaces reserves the right to modify this page at any time.

Overtime pay is available for eligible, non-exempt Team Members. Reimbursement for expenses as required by applicable law and Company policy. Retail, Guest Services and Distribution Center Team Members are eligible to receive team bonus based on meeting specific goals and KPI's.

Additional available benefits upon meeting eligibility requirements include:

• Medical (full-time only)

• Dental (full-time only)

• Vision (full-time only)

• 401(k) with Company match (full and part-time)

• Vacation (full-time only or as otherwise required by applicable law)

• Paid Sick Leave (full and part-time)

• Flex or Health Spending Account (for eligible full-time only)

• Employee Assistance Program (full and part-time)

• Holiday pay (full-time only)

• Life insurance (full-time only)

For more details, please visit our website at: Careers ( livingspaces.com )

Equal Opportunity Employer

It is our policy to abide by all federal, state, and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, physical disability, mental disability, age, military status, or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including but not limited to, cancer related or HIV/AIDS related), sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.

E-Verify

Living Spaces participates in E-Verify. All newly-hired team members are queried through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify their identity and employment eligibility.

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