Accounting Manager

Accounting Manager

Department: Finance

Exempt or Non-Exempt: Full Time, Exempt

Reports to: Director of Finance

Direct Supervisor of: N/A

Tier: Program Leader

Work Schedule: Mon-Fri, 9-5

Our vision: Leading all generations to find and follow Jesus for the flourishing of our city and beyond

Purpose of This Position

The Finance Department seeks to advance that vision by managing all financial operations for the purpose of ensuring ministries and programs are supported through proper policies, best practices, stewardship, and financial integrity.

Desired Results/Impact of This Position

• Financial reporting is always current and of high quality
• Church plants and departments feel well-supported in financial reporting
• Church leadership is well-informed about all financial matters
• Financial policies and procedures that ensure regulatory compliance, accuracy, and efficiency are in place and consistently practiced

Key Responsibilities

General Ledger Reporting

• Considered a gatekeeper role, takes ownership to create an accurate general ledger, subledgers, and account balances through daily recording of cash activity and monthly account reconciliations
• Record all journal entries for daily cash activity, including church coffee revenue, benevolence payments, and transfers between accounts
• Perform first-level approval of weekly accounts payable payments, including reviewing for correct coding and appropriate 1099 designations
• Record semi-monthly and bi-weekly payroll journal entries and monthly allocation of employee benefit expenses. Compare against payroll liability accounts to ensure appropriate withholding amounts
• Manage month-end close process, including reconciliation of all major balance sheet accounts, to facilitate timely and accurate preparation of monthly financial statements
• Perform all bank reconciliations monthly, following up with stale outstanding items as needed in accordance with state escheatment guidelines
• Record monthly and quarterly investment activity in investment and endowment accounts
• Determine appropriate cut-off and accruals needed for both revenue cycle (revenue/receivables/deferred) and expense cycle (expenses/payables/prepaid), at least annually and monthly if material
• Monitor employee receivables and cash advances to ensure related receipts and repayments are collected
• Assist in analysis of capital projects and construction-in-progress, including subsequent capitalization, and maintain fixed asset and depreciation records using Asset Edge subsidiary ledger
• Perform preliminary account analysis as part of monthly financial statement preparation, including analyses by fund, department, and project, identifying adjustments as needed
• Point of contact for departmental budget managers to provide support, analysis, and coding adjustments as needed
• Train departmental staff on use of financial software, including Martus and Ramp
• Collaborate with staff on, and oversee, grant requests to The Foundation at HP Pres
• Serve as primary liaison with independent auditors to ensure a smooth and timely audit process, developing and maintaining roll forward schedules throughout the year that can be utilized as audit PBC schedules at year-end
• Prepare allocation of functional expenses annually as part of annual audit preparation
• Assist Director of Finance with budget preparation, reporting, and analysis

General Duties

• Assist with special projects and other functions as needed
• Serve as backup to other team members in the Finance office
• Respond timely to staff and constituent phone calls, emails, and Microsoft Teams messages, and attend weekly staff meetings

Education, Experience, and Skill Requirements

• Education: Bachelor's degree in accounting or relevant field required; CPA preferred
• Experience: Minimum of 5 years in accounting/finance field; minimum of 1 year in non-profit accounting preferred
• Knowledge and Skills:
  • GAAP for non-profit organizations
  • Ability to effectively utilize Microsoft Office Suite, with intermediate to advanced proficiency in Microsoft Excel
  • Ability to effectively utilize accounting software (Intacct), church management software (ChMS/Pushpay), and expense management software (Ramp)
  • Payroll processing and reporting
  • Ability to analyze and solve problems effectively
  • Ability to communicate effectively both verbally and in writing
  • Strong interpersonal skills and ability to work well in a team environment
  • Ability to manage priorities and meet deadlines, maintaining professional composure under pressure
  • Strategic and critical thinker who looks for innovative solutions to work more efficiently

Working Conditions and Abilities

• Frequent lifting under 30 lb
• Frequent bending, stooping, lifting; sitting for extended periods
• Vision and dexterity for operation of equipment
• Ability to maintain composure under pressure

Workplace Expectations

• Loves Jesus, the people of HP Pres, the city of Dallas and the world
• Affirms and supports ECO (our denomination) Essential Tenets
• Acts as an advocate of the culture and vision of HP Pres
• Commits to and exhibits our Team Culture Values:
  • Deeply abiding in Jesus
  • We > Me
  • Defiant joy in the trenches of ministry