Executive Assistant

Job Description

Job Description

We are looking for a highly organized Executive Assistant to support leadership and help maintain smooth daily operations. This contract opportunity with permanent potential is ideal for someone who is proactive, experienced, and comfortable handling a mix of executive coordination, client-facing communication, and office support. The right candidate will bring strong judgment, attention to detail, and the ability to keep priorities moving forward with minimal supervision.

Responsibilities:
• Oversee the executive’s schedule and email flow, anticipating conflicts, prioritizing requests, and ensuring important matters are addressed promptly.
• Arrange internal and external meetings, prepare logistics, and coordinate travel plans to support efficient day-to-day operations.
• Draft, edit, and organize clear correspondence, reports, and internal documents with a high level of accuracy and presentation quality.
• Act as a dependable point of coordination between leadership, team members, and clients, ensuring updates are communicated and open items are tracked through completion.
• Provide day-to-day administrative assistance to the client service team based on workload needs and shifting business priorities.
• Maintain digital and physical records through scanning, filing, and document organization to support efficient office workflows.
• Help keep the office environment orderly, well-maintained, and welcoming for employees and visitors.• At least 2 years of experience in an executive assistant, administrative support, client service, or office coordination role.
• Prior experience supporting a senior leader, business owner, or executive is strongly preferred.
• Background in financial services, detail-focused services, or a similarly fast-paced business setting is a plus.
• Demonstrated ability to manage calendars, coordinate meetings, and handle travel arrangements effectively.
• Strong written communication skills, including experience preparing and proofreading business documents.
• Proficiency with Microsoft Word and general office productivity tools.
• Ability to work independently, exercise discretion, and maintain professionalism when handling sensitive information.