Construction Project Administrative Assistant

Construction Project Administrative AssistantAre you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a Construction Project Administrative Assistant. Position Type: Contract, Onsite.Required Qualifications:Experience supporting project related teams in the construction or building maintenance industryProficient computer skills with general Windows environment, Microsoft Office software, and emailMust have strong interpersonal skills to effectively communicate with both internal and external clientsPreferred Qualifications:Experience working with government contractingExperience working with construction documentation; RFI's, RFP's, submittals, etcProficiency working with Microsoft ProjectAdvanced skills working with Microsoft Excel and PowerpointAbility to prioritize work activities based upon financial impact to desired business goalsPreferred Education:High School Diploma or equivalent required. Associates Degree (or higher) preferred.Experience and/or basic project accounting or costing principalsResponsibilities:Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicingCompletes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are metSupports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management ticketsAssists with the subcontract process.Assists project management by generating the subcontracts online or using templates.Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information.Manages subcontractor invoices by releasing for payment or researching payment problems.Manages project documentation files.Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals.Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.Produces submittal packages for use by technicians, engineers or the customer.Gathers documents such as network flow diagrams, room schedules, project bill of materials, etcAssists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materialsWorks with project management to ensure cost scheduling and re-estimates are entered into the tracking system.Enters project dates, schedules, and contract costs as directedAssists management in the coordination of safety programs.Verifies that monthly toolbox training and safety reporting are completed.Works with project management to ensure employees have the proper safety equipmentPerforms other duties as required to support the project teamGet in Touch: We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Bharat at View phone number on click.appcast.io to learn more.