Payroll & Workforce Administration Supervisor

Job Description

Job Description

We are seeking an experienced Payroll & Workforce Administration Supervisor to lead payroll administration and support critical workforce functions across our expanding organization. This position is ideal for a highly organized professional who thrives in a fast-paced construction environment and possesses extensive experience with Certified Payroll and prevailing wage compliance.

Position Summary

The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.

Key Responsibilities

· Payroll Administration

· Manage weekly payroll processing for salaried and hourly employees.

· Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements.

· Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations.

· Review employee time records, job cost coding, and labor allocations for accuracy.

· Process garnishments, deductions, benefit contributions, and payroll tax filings.

· Coordinate payroll audits and respond to agency requests.

· Reconcile payroll-related general ledger accounts and support month-end close activities.

· Maintain payroll records and ensure compliance with all applicable regulations.

· Review and process quarterly and annual state/federal payroll reporting.

Workforce Administration

· Coordinate employee onboarding, orientation, and new hire documentation.

· Maintain personnel records.

· Administer employee benefits and assist with annual open enrollment.

· Support employee relations, policy administration, and performance management processes.

· Assist with hiring activities.

· Ensure compliance with federal, state, and local employment laws.

· Support safety training documentation and compliance tracking.

Qualifications

· Required Minimum 5 years of payroll experience in the construction industry.

· Minimum 3 years of supervisory or leadership experience.

· Extensive Certified Payroll experience is required.

· Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting.

· Experience processing multi-state payroll.

· Working knowledge of payroll taxes, wage and hour laws, and employment compliance.

· Proficiency with payroll software, HRIS systems, and Microsoft Excel.

· Excellent attention to detail, organization, and problem-solving skills.

· Preferred

· Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.

· CPP (Certified Payroll Professional) certification.

· Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms.

· Union payroll experience.

What We Offer

· Competitive salary based on experience

· Comprehensive medical, dental, and vision benefits

· 401(k) with company match

· Employee Stock Ownership Program (ESOP)

· Paid vacation and holidays

· Professional development opportunities

· Stable, long-term career growth with a successful and expanding organization

Compensation

$75,000 - $85,000 annually, depending on qualifications and experience.

If you are an experienced payroll professional with a strong background in certified payroll and construction workforce administration practices, we encourage you to apply and become part of our growing team.

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