Career Services Specialist (Student Mentors, Events, and Admin)

Position Details

WSU's Commitment to Equal Opportunity


Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information


Position Title
Career Services Specialist (Student Mentors, Events, and Admin)


Requisition Number
S02338P


Position Category
Staff


Campus Location
Weber State University - Ogden, UT


Hours per week
40


Months per year
12


Alternate work schedule

Pay Grade
N25


Salary

FLSA
Non-Exempt


Job Summary/Basic Function

Job Summary

WSU Career Services is seeking an administrative professional responsible for supporting career services activities, departmental operations, and administrative systems, including coordination of service delivery functions, financial tracking, and data management processes.

This position coordinates career services programming and operational activities, including scheduling, logistics, registration systems, and general administrative support for service delivery. The role supports financial tracking and administrative reporting for departmental operations by maintaining expenditure records, reconciling transactions, and assisting with budget monitoring and reporting using university financial systems (e.g., Banner/FOAPAL or equivalent).

The position maintains career services data systems, including data entry, validation, reporting, troubleshooting, and user support for internal and external stakeholders. It also supports administrative reporting and assessment functions used for departmental planning and decision-making.
This position provides operational support across career services functions, including cross-training in additional roles as assigned, assistance with data and technology projects, participation in committees, supervision of student employees, and other duties as assigned.

Required Qualifications

Required Qualifications

Education: Associate degree (or two years of full-time university-level coursework from an accredited institution).

Experience: Two years related full-time experience OR equivalent combination of education and experience.

Technical and computer skills including Windows OS (Mac OS a plus) and MS Word/Excel (or similar).

Preferred Qualifications

Preferred Qualifications Candidates may bring experience from higher education, student services, administrative support, or other professional office environments. Familiarity with database, customer relationship management (CRM), or information management systems-such as Handshake or similar platforms-is helpful, as is experience supporting administrative functions like data reporting, records management, financial tracking, or program coordination.

Experience with data tools (e.g., Microsoft Excel or similar reporting tools) or supporting event coordination and program logistics can be beneficial in this role. Exposure to design, analytics, or database tools (such as Adobe Creative Suite, SQL, or relational database concepts like Microsoft Access) is a plus; however, candidates with a willingness to learn and apply new systems and tools are strongly encouraged to apply.

A successful candidate will be willing to

Background Check?
Yes


Benefits Summary


WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information


Job Open Date
04/23/2026


Review Date
06/01/2026


Job Close Date

Open Until Filled
Yes


Notes to Applicant


If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin June 1, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

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