Contract Coordinator

Contract CoordinatorThe Contract Coordinator plays a key role in supporting the Road & Bridge Division's contracting and vendor management processes from start to finish. This position coordinates with Road & Bridge Division personnel, Purchasing, vendors, contractors, the County Attorney's Office, Risk Management, and other stakeholders to ensure contracts are accurate, compliant, properly executed, and effectively managed. The ideal candidate enjoys bringing organization to complex processes, building positive working relationships, and ensuring details are handled accurately and on time. This is an opportunity for someone who is highly organized, solutions-oriented, and comfortable managing multiple priorities in a collaborative environment.The ideal candidate is a highly organized, detail-oriented professional who takes ownership of their work and enjoys keeping complex processes moving forward. They are comfortable coordinating with a variety of internal and external partners and can communicate clearly with people at different levels of an organization. The successful candidate demonstrates sound judgment, strong follow-through, and the ability to identify issues and develop practical solutions. They are comfortable working with contracts, financial information, spreadsheets, and databases, and can balance competing deadlines while maintaining accuracy. A strong customer-service mindset, professionalism, discretion, and the ability to build productive vendor and stakeholder relationships are essential.Schedule: Monday–Thursday, 6:00 a.m.–4:00 p.m. (four 10-hour shifts). The first six weeks will be fully onsite; thereafter, a hybrid work arrangement may be available with manager approval.Compensation: Hiring Range: $ 105,460.48 - $116,006.85 USD Annual. Compensation will be determined based on education, experience and skills.Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.Essential Duties:Contract Administration: Coordinate and oversee the contract administration process across the Road & Bridge Division, working closely with Purchasing, vendors, contractors, management, the County Attorney's Office, and Risk Management. Ensure contracts comply with County requirements, policies, and financial best practices. Develop, renew, track, edit, and route contracts for approval and execution. Assist with developing Requests for Proposals (RFPs), coordinate the RFP evaluation and vendor selection process, and ensure all required documentation is complete and maintained. Monitor contract-related payments and fees to support budget management and cost control.Vendor and Contract Relationship Management: Manage vendor relationships and contract performance, including negotiating contract terms, service changes, and fees. Monitor vendor compliance and service delivery, identify and address performance or compliance issues, and recommend appropriate corrective actions when needed. Investigate and resolve invoicing and payment issues, respond to contract-related inquiries, and communicate regularly with staff and vendors regarding services and resources. Monitor financial activity and communicate potential issues to the budget manager.Data and Financial Management: Maintain accurate contractor and contract information in databases, spreadsheets, and tracking systems. Monitor contract utilization and fiscal activity, including reviewing reports and contract spending against established dollar limits. Analyze contract and financial data and provide recommendations to support effective resource management and decision-making.Other Duties: Perform other related duties and responsibilities as assigned.Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click "apply" for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.Minimum Qualifications:Bachelor's degree from an accredited college or university in business administration, public administration, finance, contract management, or a related field; andThree (3) years of progressively responsible experience in contract administration, procurement, vendor management, financial administration, or a related field.Equivalency: A bachelor's degree may substitute for an associate degree and five (5) years of experience or a high school diploma/ GED and six (6) years of experience.Preferred knowledge, skills and abilities:Experience in contract administration and vendor management, preferably in a public sector or government environment.Strong knowledge of procurement practices, including Requests for Proposals (RFPs), vendor selection, contract management, and compliance requirements.Experience with budget management, procurement processes, and contract-related financial activities, including authorizing payments and working collaboratively with financial analysts.Proficiency with Workday, particularly budget and procurement functions.Proficiency with Microsoft Office applications, with strong skills in Microsoft Excel.Excellent organizational skills and attention to detail, with the ability to manage multiple contracts, stakeholders, priorities, and deadlines simultaneously.Strong written and verbal communication skills, with the ability to effectively communicate and collaborate with vendors, Procurement, Finance, management, and other internal stakeholders.Ability to work independently, exercise sound judgment, and take ownership of contract administration responsibilities.Ability to monitor and maintain compliance requirements in collaboration with internal teams and stakeholders.Additional Job Information:A valid Colorado driver's license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references for all positions.Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact View email address on click.appcast.io. This contact is for accommodation requests only and cannot provide application status updates.Application: Qualified applicants are encouraged to apply. All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities. A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application. Current Jefferson County employees must apply through their employee profile in Workday. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal. For more details on the recruitment process, please visit: Questions? Contact the Jefferson County Recruitment Team at View phone number on click.appcast.io or View email address on click.appcast.io.