Projects Coordinator - Parks & Natural Resources - Administration

Job Title

How You Can Help Us Make a Difference

Key Responsibilities of the Job

• Reviews estimates of manpower, material, equipment, production costs, performance requirements, and delivery schedules to ensure completeness and accuracy.

• Reviews, logs, classifies, and plans work; assigns work orders for in-house crews or contractors; monitors progress of work and contract compliance.

• Reviews quotes to ensure compliance with contract terms and project scope.

• Compile, review, and consolidate multiple assessments, reports, and field documents into clear, concise summary documents for management review and project tracking.

• Reviews plans, designs, and specifications to ascertain code compliance and ability to meet and maintain project goals; makes recommendations and communicates with affected parties.

• Establishes and maintains contact with contractors to ensure the smooth working of the contract process and delivery of contract requirements.

• Coordinates and consults with other City, County, State, and federal agencies to include correspondence and follow-up on joint matters including permitting processes.

• Prepares bid requests; reviews bids for conformity with contract requirements; recommends award to Purchasing Department; assists with validation and negotiation of amendments and/or extensions with the Purchasing Department and contractors.

• Reviews invoices and verifies completed work for compliance with contract terms and departmental standards and authorizes payment or makes corrections.

• Monitors field inspection of contracted projects to ensure compliance with plans, specifications, schedule, testing, permits, and ordinances; investigates special concerns and requests for change orders regarding design and construction.

• Responds to citizen concerns; prepares written reports and maintains internal files.

• Assists with general office duties and performs routine administrative tasks that may include ordering supplies, processing paperwork, research, scheduling meetings, creating agendas, record-keeping and taking meeting notes.

• Provide exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.

• Manages annual contracts of outside vendors and assists with vandalism tracking

• Assist with tracking and inventory of standard materials

• Maintains documents and standardization for work programs, training and basis of designs

Education & Credentials That Power This Role

Education and Experience: An equivalent combination of relevant training, education and experience:

• Associate's Degree
• Preferred: Civil engineering, Construction management, Accounting
• Two (2) years of experience in contract preparation, construction, administration and management, facilities operations and maintenance.

Licenses and/or Certificates:

• Must maintain a driver's license.

Your Purpose & Day-To-Day Journey

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of purchasing procedures, legal terms, and contract management.
• Knowledge of materials, equipment, methods, and techniques used in engineering and construction, maintenance, and repair.
• Skill in the use of standard office computer equipment and software applications.
• Strong research and analytical skills; problem-solving and negotiation skills; organization, project-management and time-management skills.
• Strong written and oral communication skills to include the ability to write reports, business correspondence, and procedure manuals and the ability to make effective public presentations and address groups of managers, clients, customers, and the general public.
• Quantitative skills including ability to calculate discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as multi-line telephone system, scanner, fax machine, and copier.
• Ability to interpret plans, terms, and specifications of contracts, as well as diagrams, data, technical and trade journals, technical procedures, and/or governmental regulations.
• Ability to detect poor workmanship and inferior materials that do not meet contract terms.
• Ability to conduct effective inspections in determining contract compliance and to enforce and interpret terms of contracts with firmness, tact, and impartiality; ability to coordinate County projects with other State and federal agencies.
• Ability to provide internal/external guidance and customer assistance via all forms of communication.
• Ability to operate a motor vehicle.
• Ability to establish and maintain effective working relationships with contractors, employees, and the general public.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals.

Extra Details You Should Know

Physical Demands The following physical abilities are required: Walking, Sitting or Standing, Lifting, Hearing, Visual Acuity to include color, depth perception, and field vision, Reaching, Repetitive Motion, Talking, and Manual Dexterity. Dependent on position assignment, may frequently lift up to 25 pounds and occasionally up to 50 pounds.

Work Environment Work is performed both indoors and outdoors, potentially exposed to temperamental changes (e.g., field conditions, warehouses, tight spaces, equipment, etc.) or irate customers, extreme noise, odors, heights and/or dust.

Risk/Safety Conditions The position requires no exposure or risk related to physical and/or mental health and safety. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

Emergency Response/Recovery Activities: All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

Charlotte County is an Affirmative Action, ADA and Equal Opportunity Employer. Women, minorities, and persons with disabilities are encouraged to apply. As a veterans' preference employer, certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans' preference, receive preference and priority in employment and are encouraged to apply. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

All positions with Charlotte County may be subject to drug testing in accordance with the Drug-Free Workplace Program and/or County policy.