Talent Acquisitions Coordinator/Onboarding Coordinator

Talent Acquisitions Coordinator/Onboarding Coordinator

Site Locations: 50% onsite in Tampa, FL 33607

Duration: 6 Months

Work Schedule: Mon-Fri 8am-5pm

Top Skills

• High School Diploma required
• Bilingual (fluent in Spanish and/or Portuguese) is highly preferred.
• Excellent verbal and written communication
• Proficiency with the Microsoft Office Suite
• Experience as an HR Assistant, HR Coordinator, TA Specialist, TA Coordinator
• Experience with the immigration process is required. Understanding of US visas (i.e. H-1B, L-1, TN, F-1, etc.) specifically around compliance and tracking of cases is now required.

Job Description

Summary:

• The Onboarding Coordinator serves as a trusted partner to candidates throughout the onboarding process, delivering a seamless and positive candidate experience while ensuring all pre-employment and compliance requirements are completed for candidates across the Americas markets.
• This role coordinates onboarding activities in Workday, proactively supports candidates, hiring managers, and recruiters.

Supports overall TA pre-employment activities, including:

• Facilitates applicable pre-employment screenings including background checks following self-adjudication practices, drugs screens, medical mandates, and motor vehicle reports.
• Support I-9 & E-Verify right to work processes, including I-9 reverifications.
• Cross-functional partnership providing onboarding guidance and problem-solving support to groups including, but not limited to, Talent Acquisition, HR People Services, People Services Technology, and IT.
• Manages Digital Onboarding Experience for candidate.
• Answers Candidate and Hiring Manager inquiries.
• Problem-solves technical issues in Workday and other onboarding systems.
• Follows established SOPs and QRGs for onboarding, adjudication, and compliance processes; flags gaps or outdated procedures for update as processes evolve.
• May participate to Onboarding projects.
• May provide back-up with Interview Scheduling and Pre-Boarding for VP+ when needed.

Minimum Requirements:

• High School Diploma required
• Demonstrated proficiency with the Microsoft Office suite, specifically.xls
• Understanding of US visas (i.e. H-1B, L-1, TN, F-1, etc.) and I-9 reverifications specifically around compliance and tracking of cases.
• Strong sense of urgency in addition to the ability to prioritize and complete projects in a timely manner
• Detail-oriented with excellent verbal and written communication skills
• Excellent organization and problem-solving skills
• Pro-actively embraces new trends, education, technology and tools

Preferred Skills and Qualifications:

• Spanish and/or Portuguese speaking and writing skills is a plus but not required
• 3+ years of HR Admin/Support Experience, with experience in Talent Acquisition preferred
• Knowledge of Applicant Tracking Systems (ATS) required; experience with Workday ATS and scheduling experience preferred
• Self-starter who works efficiently and is comfortable managing several different projects and priorities